The Senior Associate, Events supports the JLL Events Hub and overall JLL business strategy aligned to meetings & events. The candidate will possess the ability to complete a high volume of tasks with minimal guidance or supervision. React with appropriate level of urgency to projects or tasks that require quick response or turnaround. Key to the position is the ability to be organized, prioritized, and meet deadlines.

Reporting directly to Sr. Manager, Events

Key Responsibilities:

Event management:

• Ability to independently manage simple to complex event logistics, budget management and communications of internal and external (client-facing) meetings and events


• Ability to work with multiple stakeholders on events, in multiple locations throughout the U.S.


• Lead venue research for site selection/Request for Proposal (RFP) process


• Manage all contracting/negotiations with venues, catering, hotel, AV, and any other event vendors and will obtain JLL legal approval accordingly


• Create and distribute logistical event communications to attendees


• Lead all F&B/menu selection, developing themes, decor, transportation, and lodging


• Conduct expense tracking, budget reconciliation and archiving


• Coordinate team activities (staff meetings, all-hands meetings, and social events)


• Develop and distribute event surveys, client follow-up and appropriate archiving of event and meeting related materials


• Support collection of event metrics, partnering with local markets contact as needed to showcase ROI

Assist Strategic Event Management Program (SEMP) administrator with:

• Cvent data dashboard & input requirements


• Other event related technology tools (Workfront, Eloqua, Boomset, SmartSheets, Weebly, SquareSpace)

Provide administrative support to the Events Hub:

• Invitation list management (RSVP tracking)


• Venue & vendor invoice management and payment processing


• Event shipment management


• Event supply inventory management


• JLLClientEvents mailbox management


• National event calendar(s) management


• Assist with meeting preparations such as organizing/printing handouts, presentations, etc.


• Event collateral draft, editing & print management (name badges, etc.)


• Project Code tracking per event


• Help execute events as part of a team


• Perform additional job duties, as requested

Qualifications

• 2 years of administrative support experience in a corporate environment


• 3+ years in executing the full lifecycle of corporate meeting & event planning


• Professional demeanor and appearance, treating others with respect and consideration


• Ability to work independently and take direction


• Strong prioritization and time management skills


• Desire to learn new technology platforms (Cvent, SmartSheets, Workfront)


• Proficient skills in Microsoft Office Suite (Excel, Word, PowerPoint, and Outlook)

Critical Skills

• Detailed oriented


• Excellent organizational skills


• Time management - ability to support/plan multiple events concurrently


• Ability to work as a team player, but also independently


• Must have excellent verbal and written communications skills


• Ability to deliver superior results in a fast-paced environment


• Highly collaborative with strong interpersonal skills and track record of excellent internal and external customer service


• Professional demeanor that shows integrity, and good judgement
  
  

Education

• BA or BS degree or equivalent experience


• Certified Meeting Professional (CMP), preferred

Physical Requirements:

• Must be able to lift boxes and items around 25 pounds


• Ability to be on your feet for an extended period, when onsite for events

Travel

• Intermediate travel, up to 25%+


• Travel to offsite locations, hotels, etc. - may include nights, weekends, etc., could conflict with holidays

Location

• Chicago, IL (Aon Center)

#LI-KB1

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at Accommodation.Reques@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information.If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.