Under general supervision, assists the Payroll Manager in leading the biweekly payroll process, including assisting in finalizing payroll for approval, generating and building payroll reports for audit/close, accounting for leave usage/balances, and verifying tax deposits and balancing to 941s; conducts year-end W2 processes; and creates and maintains department training documents.
ESSENTIAL JOB FUNCTIONS
Leads in processing biweekly payrolls, award/bonus disbursements, and vacation donations, and audits payroll check registers.
Verifies unapproved timesheets and over-80-hour reports, working with supervisors to ensure accurate time entry and timely approvals prior to processing payroll.
Audits employee timesheets to verify hours worked and supervisor approval, working with employees/supervisors to obtain missing information as needed.
Ensures updated data/information is properly communicated to third-party payroll vendor.
Ensures all necessary payroll data is added to/corrected in/removed from payroll systems.
Finalizes bi-weekly payroll runs and prepares payroll for approvals.
Accounts for B&B leave and all SCS donated leave.
Generates variety of payroll reports, including special reports requested by non-Payroll departments/managers.
Builds ad hoc reports as needed in payroll systems.
Creates and maintains spreadsheets for various payroll calculations, accounting, and tracking.
Verifies payroll tax deposits and balance to 941s.
Leads in W2 processing.
Assists in payroll general ledger accounts reconciliations.
Assists in implementation of all payroll systems.
Assists in maintaining employee files related to all payroll processes and documentation.
Assists as needed in developing new payroll office procedures and process improvements.
Creates training documents for all payroll department processes.
Maintains the payroll folder on company shared drive.
Performs as needed other general administrative duties such as typing, filing, photocopying, scanning, and faxing to assist the Payroll Manager.
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform job-related tasks other than those specifically presented in this description.
EDUCATION
Associate's degree in accounting, business administration, or related field.
EXPERIENCE
Over six and up to eight years' progressive payroll experience.
General accounting knowledge, including knowledge of payroll accounting.
Intermediate knowledge of payroll tax and wage/hour statutes and regulations.
Computer literacy, including intermediate Microsoft Office skills, including Excel.
Ability to work well with all personality types and under deadline pressures.
Good communication skills.
PHYSICAL DEMANDS
Position has no unusual physical demands but may require lifting objects weighing up to ten pounds.
Typical office environment.
Occasional minor discomforts from continual exposure to video display terminals.
Within the bounds of their respective job descriptions, all staff are expected to exercise principle-centered leadership, focused on customer service responsiveness, with a continuous quality improvement orientation. Additionally, all staff are expected to develop a working knowledge of and follow all policies and procedures related to safety management and other Joint Commission standards.
Time Type:
Full time
We continually help our community and employees flourish... one life at a time. As a Seven Counties Services employee there are many perks to enjoy. Below are just some of the great benefits you might be eligible for with Seven Counties Services.
Health & Wellness
Medical Coverage
Dental Coverage
Vision Coverage
Flexible Spending Account
Health Savings Account
Short Term Disability
Long Term Disability - Company Paid
Wellness Programs - Company Paid
Financial Wellbeing
Competitive Compensation Packages
Life Insurance - Company Paid
Accidental Death & Dismemberment Insurance - Company Paid
403b Retirement Plan with Company Funded Matching
Retirement and Financial Planning Services
Employee Discounts including Dell Computers, Verizon Wireless, Liberty Mutual, Costco, and Enterprise Rent-a-Car
Loan Forgiveness options through federal programs (National Health Service Corps & Public Service Loan Forgiveness)
Career Development and Growth
At Seven Counties Services training is one of our highest priorities. We provide company paid professional training for various skills, certifications, and continuing education
Opportunities for growth and movement - We encourage our employees to consider new growth opportunities with us
Leadership Academy for our rising stars, supervisors, and leaders
Seven Counties Services and Center for Clinical Excellence teach provide staff with industry best practices and processes
Work Life Balance
Paid Time Off - Generous PTO for Vacations, Illness, Personal Days, Etc. (Paid Holidays)
Flexible Work Schedules to promote a Healthy Work Life Balance
Employee Assistance Program - assists employees with personal problems and/or work-related problems that may impact their job performance, health, mental and emotional well-being
Seven Counties Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, gender, disability, sexual orientation, marital status, or protected veteran status.
