Potawatomi Training, LLC is seeking a qualified candidate with three (3) plus years' experience as an Administrative Assistant I in support of our efforts within the Indian Health Service.
The Administrative Assistant I will perform the following:
Provide administrative support specifically dedicated to the requirements of the project team.
Plan and produce correspondence, reports, proposals, memos, and other documentation using a personal computer.
Operate spreadsheet software such as Excel to produce finished documents. Proofread completed documents.
Provide copying and production support as needed. Commensurate experience and education.
Expertise (Skills / Abilities):
Provide professional administrative services in support of COVID-19 HIT efforts, including meeting scheduling, communication distribution, record keeping, professional/technical writing, graphical workflow and diagram preparation, presentations.
Provide services for ongoing behind the scenes work and activities that must be attended to throughout the life of the initiative in order to efficiently manage customer requests, meeting logistics coordination, receiving correspondence, preparing presentations, communication distribution, professional/technical writing, graphical workflow and diagram preparation, and associated record keeping.
Additional tasks as required.
Common Task Requirements:
Operate office equipment such as fax machines, copiers, phone systems and use computers for spreadsheets, word processing, database management, electronic mail, and other applications.
Prepare reports, memos, letters, forms, briefings, emails, and other documents using Microsoft Office, Word, Excel, and PowerPoint software.
Make changes to Word documents, modify Excel spreadsheets, and PowerPoint presentations to enhance their effectiveness or to repair/correct minor errors.
Compose, type, and distribute notes, routine correspondence and reports in the format established by their assigned organization.
Prepare official document in formats specified.
Accomplish any training necessary to execute tasks.
Provide customer service as needed and respond to information requests.
MINIMUM QUALIFICATIONS:
High school diploma
Three (3) plus years' experience as an Administrative Assistant I
Experience within the healthcare environment
Familiar with HIPPA and COVID 19 initiatives
Ability to work with multiple health care organizations and diverse groups of people.
Excellent organizational skills and attention to detail
Excellent interpersonal skills and teamwork are essential.
Experience with various word processing medical software
Familiar with statistical programming
Other Requirements:
Must be physically able to perform all the technical duties.
Must be able to adapt under a highly stressful multi-task environment for extend periods of time/up to 8 hours.
If prior service, must have received an honorable discharge.
Applicant will be subject to Government security investigation and must meet eligibility requirements for access to classified information.
Position upon award of contract
Potawatomi Training, LLC is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action-Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.
