Castleton Commodities International, a leading Global Merchant Commodity Trading and Investment firm, is hiring an Administrative Assistant to provide support to the Chief Risk Officer, the trade floor, IT and the talent strategy team in our Stamford, CT office. Administrative candidates with 1-2 years' experience are preferred. Entry-level candidates will also be considered with applicable internship experience. This is an excellent opportunity to be a part of a best in class, entrepreneurial firm that offers the opportunity for growth into other areas of the firm.

Responsibilities

• Heavy calendar management; internal/external meetings and conference calls (between multiple time zones)
  
  


• Coordinating high volume of international and domestic travel using Concur and Frosch Travel
  
  


• Weekly expense reporting using Concur and paper submission of expense reports
  
  


• Manage charitable contribution matching
  
  


• Assistance with talent strategy projects
  
  


• Management of incoming calls
  
  


• Editing PowerPoint presentations
  
  


• Data entry in Excel
  
  


• Preparing printouts of meeting materials
  
  


• Processing passport and visa requests for international business travel
  
  


• Ordering and maintain office supplies
  
  


• Management of incoming mail and processing of FedEx
  
  


• Invoice processing using Docusign
  
  


• Covering reception and back up to other administrative assistants on an as-needed basis
  
  

Qualifications

• 1-2 years of previous administrative experience. Entry-level candidates with applicable internship experience will be considered


• Bachelor's degree preferred


• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint


• Strong attention to detail and organizational skills


• Ability to interact effectively with all levels of employees


• Ability to work on multiple projects in a fast-paced environment


• Pro-active team player, flexible, dependable, professional attitude