We are looking for an enthusiastic and energetic Administrative Assistant.This is a highly visible role, and this person will have constant interaction with all levels of the organization. The ideal candidate will have exceptional organizational skills, a high level of EQ, and strong ability to shift between activities with the flexibility and positive attitude to respond quickly to changing priorities. The aptitude to problem-solve is essential for this role, requiring a certain level of intelligence and logic in order to thrive. There will be a high amount of visibility into sensitive information and the ability to be discrete, professional, and confidentialityis critical. The candidate will have a constant desire to improve and utilize technology to become as efficient as possible. Will be able to manage multiple tasks and projects with competing priorities and deadlines.

What You'll Do

• Strategically and proactively manage managers calendars and daily schedules. This includes overseeing and vetting a high volume of meeting requests, understanding context and the bigger picture to make sound judgment with calendaring decisions, discerning priorities between conflicting meetings, and thoughtfully and independently navigating last minute schedule changes.

• Act as a liaison between all members of the organization to facilitate communication and information sharing

• Complete projects spanning various business activities

• Organize events/engagements

• Coordinate travel arrangements, including US and International itineraries

• Liaising with appropriate parties regarding personal finances, etc.

• Conduct research on a per-request basis for special projects

• Address impromptu tasks as they arise and occasionally running errands as required

• Manage email correspondence by sorting, addressing, and filtering communications

• Use good decision-making skills to determine the level of urgency of matters brought to your attention and work accordingly

• Ability to synthesize multiple options and present recommendations and cost-benefit analyses

• Motivated self-starter with the ability to think outside the box and independently figure out how things work

• Anything else deemed appropriate to facilitate your day-to-day responsibilities

You

• 2+ years' experience in the capacity of an Administrative Assistant role or similar

• Excellent computer skills and fluency with PowerPoint, Excel, and Google Suite and Calendar

• Ability to prioritize tasks and stay organized while having high attention to detail;

• High level of emotional intelligence

• Ability to quickly learn and adopt new technologies, procedures, workflows, etc.

• Ability to manage several projects at once and thrive in a fast-paced environment

• High integrity and ability to maintain confidentiality of sensitive information

• Holds oneself to a high standard and expects that of others

• Excellent oral, written, and interpersonal skills

• Self-directed and proactive, but has the ability to take direction

• Flexibility working independently or partnering with a variety of teams

• Ability to adapt to quick changing scheduling and last minute requests

• Fast learner and can convey correct information regarding operations, policies, practices etc., quickly and efficiently

• Develop cross-functional relationships between departments

• BA/BS preferred