Description

CAMP Systems International seeks an Administrative Assistant who will be providing all departments with administrative and clerical support. Additional duties will involve scanning e-logs, maintenance records and other related documents, coordinating corporate travel, planning, and setting up office events, and other support/administrative duties. Must have the ability to work with various schedules; must have sound business judgement, excellent communication skills, and professional presentation. You will handle a wide variety of complex and confidential situations with diplomacy and discretion.

Responsibilities:

• Provide primary phone coverage as the office reception. Screen and route incoming calls


• Greet and screen visitors to determine their need(s) and direct them to the appropriate person


• Receive incoming faxes and distribute


• Support employees by maintaining inventory of required office and kitchen supplies


• Coordinate meeting scheduling with OEM Partner and CAMP offices


• Scan documents and aircraft logbooks


• Sort and distributes main and packages and ship packages via Fed-Ex, UPS, etc.


• Performs other administrative/clerical duties as needed


• Manage the conference room reservations


• Place service calls on office equipment as required


• Maintaining executive calendars and scheduling appointments, conferences, and events; including travel arrangements and preparing business expense reports


• Maintain highest level of confidentiality with respect to the office and its departments


• Coordinate and assist with projects as needed including preparation of spreadsheets, presentations, and reports.


• Recording, transcribing, and distributing meeting minutes


• Maintain and coordinate the inter-office Birthday and Anniversary schedule


• Ensure the office care is properly taken care of


• Place service calls on vending machines and make refund requests as required.

Requirements:

• Bachelor's degree preferred or equivalent experience.


• Two (2)-Five (5) years previous experience as an Administrator/Assistant or experience as a receptionist/office support in a corporate environment preferred


• Experience working in and around aviation preferred


• Must possess excellent communication and interpersonal skills


• Experience in document management a plus


• Advanced computer skills, superior proficiency level in Microsoft Office applications


• Excellent ability to work with various peers in a strong team centered environment


• Organizational skills with the ability to multi-task, prioritize and manage time effectively

CAMP Systems is the leading provider of aircraft compliance and health management services to the global business aviation industry. CAMP is the pre-eminent brand in its industry and is the exclusive recommended service provider for nearly all business aircraft manufacturers in the world. Our services are delivered through a "SaaS plus" model and we support over 20,000 aircraft on our maintenance tracking platform and over 31,000 engines on our engine health monitoring platform. Additionally, CAMP provides shop floor management ERP systems to over 1,300 aircraft maintenance facilities and parts suppliers around the world. CAMP has grown from a single location company in 2001, to over 1,000 employees in 13 locations around the world.

CAMP's relationships with business aircraft manufacturers, aircraft maintenance facilities, and parts suppliers place it in a unique position to understand how current offline information flows in the business aviation industry to introduce friction to the global market for business aviation parts and services. CAMP is building a digital business that will streamline the exchange of parts and services and create substantial value for both CAMP and the aviation industry at large.

This is an exciting new venture and a unique opportunity to contribute to and be a part of building a completely new business that is incubated within a large, stable, mature company.

CAMP is an exciting company to work for, not only because of its future growth prospects, but also because of its culture. Smart, motivated people, who want to take initiative, are given the opportunity and freedom to make things happen. CAMP is part of the Hearst Business Media portfolio. CAMP is located in the heart of Ronkonkoma. Situated across the street from Long Island's own McArthur Airport, commute with ease by train, bus, or car. Commuting from Manhattan? No problem! Our office is just steps away from the LIRR Ronkonkoma station. By car, our office is located just south of the Long Island Expressway!