- Assist with the day-to-day administration functions of the office, ensuring effective communications across all program areas
- Follow DoD, Army, and organizational templates and best practices
- Manage day-to-day operations of the office by answering/screening phones; greeting visitors; managing and creating documents, briefings, and reports; and coordinating logistics to provide support for conference rooms
- Manage, maintain, and de-conflict calendars and schedules for leadership, to include coordination with external agencies and organizations
- Maintain the daily and leave calendars for leadership, including holiday schedules and special events
- Assist in coordinating all interagency (i.e., internal and external stakeholders, within Government and internationally) interaction, coordinating with staff and leadership of other organizations and planning and executing internal and external meetings, conferences, and special events, including:
- Ensuring that locations are properly booked for use
- Developing agendas
- Sending meeting requests and notifications
- Ensuring background documentation, visuals, and briefings are prepared
- Setting up the meeting space and web- or teleconference
- Providing support during the event
- Draft, review, staff, file, format, and update a variety of documents (e.g., memorandums, briefings, information papers, presentations, issue papers, meeting minutes, etc.)
- Monitor travel and provide DTS support and administration, as needed
- Create travel orders using DTS, coordinate travel arrangements for transportation and accommodations, create/assist with travel vouchers, and assist with the preparation of required paperwork for travel Outside the Continental United States (OCONUS), when needed
- Maintain an internal personnel database and coordinate, distribute, and track daily in-house taskers (ensuring that timely responses are submitted)
- Maintain office reference materials and maintain up-to-date personnel rosters and organization charts
- Support classified meetings in approved conference rooms, following the approved processes for conducting classified meetings
- Serve as the primary Task Manager, overseeing the process of taskers by reviewing incoming taskers and assigning them to the appropriate staff member(s), uploading deliverables, providing responses through the Document Staffing System (DSS) and Staff Action Status Information (SASI) system, and ensuring that due dates are met
- Provide assistance in tracking training requirements for all Experimentation Directorate personnel
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- Associate Degree combined with 10 years of general experience, and at least 6 years of relevant experience
- An Active Secret Security Clearance
- Possess and demonstrate a working knowledge of day-to-day administrative functions
- Ability to operate video teleconferencing equipment and general audiovisual equipment, as well as managing web conferencing connections for online meetings
- Possess basic business writing skills to draft memorandums and program documentation to support data calls and effectively review final documentation for grammar and formatting. In addition, assist with the preparation of PowerPoint and other presentations for official briefings
- Possess strong communication skills, both orally and in writing.
- Possess knowledge of the Microsoft Office suite of software, with 5 years of experience using Outlook, PowerPoint, Excel, and Word
- Possess a working knowledge of Department of Defense (DoD) classified document handling procedures.
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