The Administrative Supervisor is responsible for managing daily payroll entries, accounts payable and revenue entry functions, including training personnel, periodic auditing for accuracy and ensuring timeliness in meeting routine deadlines.
ESSENTIAL FUNCTIONS/KEY ACCOUNTABILITIES:
Manage division-wide accounts payable, payroll and revenue entry accounting functions.
Full understanding of customer contracts and billing requirements.
Audit of accounts payable GL coding.
Daily review and audit of revenue data entry for accuracy and completeness into ERP system.
Support payroll processing, including daily audit and approval of electronic timecards.
Review of Prevailing Wage information for submission to Corporate Payroll.
Prepare daily and weekly management reports.
Provides training and development of Administrative Coordinators and Administrators, ensuring cross-training coverage.
Manages team member workloads and assigns tasks appropriately.
Identify opportunities for improving procedures and processes.
Act as employee liaison to the corporate office on payroll, benefits, and accounting functions
OTHER RESPONSIBILITIES:
Perform other duties as assigned by the Division Admin and/or corporate office personnel
Assist with bank and financial audits as needed
SUPERVISORY RESPONSIBILITIES:
Directly supervises and oversees five or more office employees
Interviewing, hiring, training, coaching and counseling office employees
Has authority for the planning, assigning, and directing work
KNOWLEDGE, SKILLS AND ABILITIES:
Follow and enforce established Company policies, procedures, and practices.
Strong attention to detail and able to handle multiple tasks simultaneously.
Ability to handle confidential matters withdiscretion.
Excellent command of the language with the ability to communicate effectively, both orally and in writing, with all levels of employees, management, outside vendors and customers.
Ability to read and interpret documents such as procedures manuals, safety rules, and operating and maintenance instructions.
Strong computer skills including advanced knowledge of Microsoft Office, and the ability to create and edit documents and spreadsheets.
Ability to analyze situations, gather appropriate facts and determine appropriate action.
Ability to maintain satisfactory working relationships with co-workers, vendors, and the public, and other personnel.
Ability to calculate figures and amounts such as bids/proposal totals, discounts, sales tax, and commission
Experience with ERP system preferred.
EDUCATION AND EXPERIENCE:
Associate degree in Accounting or related field preferred
Minimum four years of accounting and office experience
Minimum two years of supervisory experience
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, talk, hear and see. The employee frequency is required to use hands to finger, handle or feel. The employee is occasionally required to stand, walk and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific visions abilities required by this job include close vision.
WORKING CONDITIONS:
The working conditions are typical of any office environment. The noise level in the work environment is usually moderate.
National Underground Group and all affiliated companies provide equal opportunity for employment and promotion to all qualified employees and applicants. No person shall be discriminated against on the basis of race, color, religion, gender, age, national origin, marital status, disability, sexual orientation, veteran status or any other status or condition protected by applicable Federal or State statutes. The Company is committed to maintaining an environment in which all applicants are treated equitably and given the opportunity to achieve their full potential in the workplace.
