About Us:

The Ohio Department of Education is a diverse team of passionate, education-focused professionals dedicated to fulfilling the vision established in Each Child, Our Future, Ohio’s strategic plan for education. The vision is, “In Ohio, each child is challenged to discover and learn, prepared to pursue a fulfilling post-high school path and empowered to become a resilient, lifelong learner who contributes to society.” Ensuring this vision for each of Ohio’s 1.7 million students, in partnership with more than 240,000 educators across the state, is no small feat. Under the leadership of the superintendent of public instruction and governed by the State Board of Education, Department team members, in collaboration with a wide range of partners, are sharply focused on helping schools and districts continually improve to be the best they can be for each child. Equity and impact are core to every program, service and action. The Department’s work is well regarded both in Ohio and nationally for its innovative, leading-edge and forward-looking approach. When the Department succeeds, students succeed, communities succeed and Ohio succeeds.

Culture and Values:

Ohio Department of Education is mission driven, values a culture of feedback and places a premium on growth mindset among all its team members. Together the enterprise is building a continuous learning and improvement community.

Overview:

The Ohio Department of Education is seeking a talented individual with budget, financial, monitoring and grant experience to support the Grants Administration Office. The successful candidate will have strong knowledge and experience with grants management, financial analysis, monitoring, customer service, written and oral communications and intermediate Microsoft Excel and Word skills.

Major Responsibilities and Duties:

Independently conducts program and/or non-routine complex sub-recipient monitoring (e.g. based on funding level and/or compliance requirements) and provides technical assistance as requested or identified:

• Completes reviews of all ODE grant funding as assigned and deemed essential by Supervisor, External Audit Manager, and/or Director.  These may vary among the following: subrecipient monitoring reviews; detailed PCR (payment cash requests) reviews; special reviews of grants funded by ODE both prior to and/or after funding payments are approved; detailed FER (financial expenditure report) reviews;


• Conducts pre-monitoring field work (e.g., researches and gathers program/financial information; establishes timeline, objective and scope; prepares and sends out pre-review materials);


• Reviews all accounting records and procedures for adherence to fiscal controls;


• Conducts tests (e.g., revenue, expenditures, inventory and procurement) as required;


• Identifies and defines issues, develops criteria, reviews and analyzes evidence, and documents client processes and procedures;


• Reviews single audit reports and identifies implications on internal financial records;


• Communicates findings through monitoring reports and makes recommendations for plan of action;


• Prepares internal reports for risk assessment;


• Recommends and develops or revises new office policies, procedures, and methods of fiscal monitoring;


• Provides consultation, training, and technical assistance regarding general financial management, reporting, fiscal controls and other accounting or fiscal issues.


• Responsible for understanding and utilizing the Monitoring Application used in documenting reviews.

In addition, performs the following tasks specifically for the assigned office:

• Collects and analyzes financial data (e.g., financial reports and supporting documentation, financial viability requests, sponsor claims, applications for sponsors) and verifies completeness of budget and compliance with program requirements.


• Prepares review summaries at the conclusion of each project and communicates results to internal and external parties involved in the project. 


• Assists program offices with grant readings/reviews related to financial analysis of proposed budget projects as they relate to the grant guidance.


• Completes special projects for assigned office;


• Works with access databases created to support single audit reconciliations and tracking of work completed outside of the Monitoring application.


• Provides training to assigned office or grantee base regarding the review of institution financial documentation and the identification of potential issues which may require additional audit work and budget analysis.

Completion of undergraduate core coursework in accounting, business administration, computer science or related field; 24 mos. exp. in auditing or accounting which must have included 12 mos. auditing exp. in accordance with auditing standards or in accordance with prescribed management policies &/or procedures as specified on agency position description.

-Or 4 yrs. exp. in auditing or accounting which must have included 2 yrs. auditing exp. in accordance with auditing standards or in accordance with prescribed management policies &/or procedures as specified on agency position description.

-Or 12 mos. exp. as External Auditor 1, 66461.

-Or equivalent of Minimum Class Qualifications for Employment noted above.