Job Description:

Under the supervision of the Research Scientist Supervisor of the Data, Testing, Epidemiology and Quality Support (DTEQS) Section, the Budget Coordinator will provide budget oversight of VRDL’s Public Health Emergency Preparedness (PHEP) grant and 12 Epidemiology and Laboratory Capacity (ELC) subgrants and serve as point of contact for subgrant Principal Investigators and Heluna Health. Duties will include purchasing and monitoring of expenditures, developing and invoicing subcontracts, and preparing grant progress reports and renewal applications. The Budget Coordinator will be expected to be highly detail-oriented in tracking budget activity in real time and act as a budget liaison between the laboratory, state administrative staff, and vendors.

Must be willing to work flexible hours that might include weekends and holidays.

Must submit a resume with the application.

ESSENTIAL FUNCTIONS

• Support VRDL staff with purchasing and accounts payable duties and develop service contracts chargeable to VRDL’s grants.


• Develop and maintain shared spreadsheets and databases for tracking budget expenditures.


• Reconcile monthly expenditure reports and troubleshoot payroll and expenditure problems as needed.


• Coordinate the ELC, PHEP, and other grant processes as requested, including submitting the application and the writing of renewals and progress reports and tracking their status.


• Assist with personnel administrative duties, including staff recruiting, hiring, training, and personnel budget management.


• Order reagents and coordinate shipment of reagents to partner laboratories.

NON-ESSENTIAL FUNCTIONS

• Perform other duties as directed by the DTEQS supervisor in the office and laboratory setting.

JOB QUALIFICATIONS

• Incumbent must be able to communicate effectively in English (orally and in writing)


• Possesses analytical and problem-solving skills


• Completes assignments in a timely and efficient manner


• Adheres to departmental policies and procedures regarding attendance, leave, and conduct


• High-level proficiency with MS Excel; experience with SharePoint and database programs such as MS Access preferred

Education/Experience

• Bachelor’s degree, required.


• Previous experience working or volunteering in a public health setting, preferred.


• Previous experience with budgeting and monitoring/reconciliation, preferred.
  
  

Other Skills, Knowledge, and Abilities

• Knowledge of and skilled in the use of Microsoft Office products including Word, Excel, Access, Outlook, and Power Point


• Strong organizational and communication skills


• Possesses keen attention to detail

PHYSICAL DEMANDS 

Physical Abilities

Stand                           F (Frequently)

Walk                            F (Frequently)

Sit                                F (Frequently)

Handling/Fingering      F (Frequently)

Reach Outward           O (Occasionally)

Reach Above Shoulder O (Occasionally)

Climb                           N (Not Applicable)

Crawl                           N (Not Applicable)

Squat or Kneel            O (Occasionally)

Bend                            O (Occasionally)

 

Lift/Carry

10 lbs or less               O (Occasionally)

11-20 lbs                     O (Occasionally)

21-50 lbs                     O (Occasionally)

51-100 lbs                   N (Not Applicable)

Over 100 lbs                N (Not Applicable)

 

Push/Pull

12 lbs or less               O (Occasionally)

13-25 lbs                     O (Occasionally)

26-30 lbs                     O (Occasionally)

41-100 lbs                   N (Not Applicable)

Over 100 lbs                N (Not Applicable)

 

 

Key:

Not Applicable            Not required for essential functions

Occasionally               (0 - 2 hrs/day)

Frequently                   (2 - 5 hrs/day)

Constantly                 (5+ hrs/day)

 

WORK ENVIRONMENT

Combination of Remote and General Office Setting, Indoors Temperature Controlled

Must have functioning Wi-Fi/internet access at remote location.  There is no reimbursement for Wi-Fi/internet access.

 

EEOC STATEMENT

It is the policy of Heluna Health to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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