Job Description:

Executive Asst-University Health

TMC Truman Medical Centers

Job Location

Univ Hlth Ambulatory Care Cntr

Department

UH Administration

Position Type

Full time

Work Schedule

8:30AM - 5:00PM

Hours Per Week

40

If you want to work where the action is, Truman Medical Centers/University Health (TMC/UH) is the place for you. Known as "Kansas City's Essential Hospital," TMC/UH is the safety net healthcare system for Jackson County/Kansas City. We are an academic medical center, serving as the primary teaching institution for the UMKC Schools of Medicine, Nursing, Dentistry, and Pharmacy.A 547-bed, not-for-profit health system, TMC/UH delivers the highest-quality medical care for our patients, with compassion, empathy, and unparalleled dedication to service. During the 2020 pandemic, we also stepped forward as a regional leader in COVID care and testing. TMC/UH is comprised of three campuses:

TMC/UH Heath Sciences District is located in downtown Kansas City, Missouri.The Health Sciences District represents a robust academic community, leading the forefront of biomedical research and cutting edge technology. Partnered with UMKC and Children's Mercy Hospital, Truman Medical Centers serves as the cornerstone in educating the next generation of healthcare practitioners. As a Level 1 Trauma Center, we're a leader in Emergency Medicine and Critical Care, with world-class expertise in chronic disease management and women's services, including high-risk maternity care. The Health Sciences District is also home to the University Health building , TMC's beautiful specialty outpatient clinics and day-surgery center. We will soon open University Health 2, which will house all of our primary care and women's care clinics.

TMC/UH Lakewood is located between Kansas City and Lee's Summit, Missouri, offering residents of Eastern Jackson County access to a modern community hospital with a continuum of outpatient services designed to meet the needs of families. TMC/UH Lakewood specializes in high-risk maternal and child care, and serves as one of the few Kansas City metro area institutions accredited by The Joint Commission in Orthopedics and Palliative Care.It also is home to a 188-bed, fully accredited long-term care center.

TMC/UH Behavioral Health is the KC metro area's largest, most comprehensive provider of mental health services. The Healing Canvas Building, located in Kansas City's vibrant Crossroads Arts District, is its epicenter, providing a broad list of outpatient services. We also offer psychiatric inpatient care, and we deliver therapeutic services through our community outreach clinics. We are a leader in the Trauma-Informed Care Movement, and provide training, coaching and consulting to outside organizations.

Job Description

Under the direction of the Operations Officer and/or their designee this individual will provide administrative support. Responsibilities include providing schedule management, arrangement and preparation of meetings, travel arrangements, assisting with the management of policies/procedures and processing reimbursement expense reports including general clerical responsibilities. Supports budgeting and billing, document control systems, record maintenance, data analysis and spreadsheet and electronic record keeping. Duties also include working with other members of the executive management team, board members, external clients and other personnel in arranging meetings and other projects. A high level of discretion is required in handling a variety of confidential material. Excellent organizational skills and critical thinking skills are required.

Minimum Requirements

High school graduation or equivalent. Four years of administrative assistant and/or advanced secretarial experience or equivalent experience. Excellent oral and written communication skills and professional presence with a customer service orientation. Ability to interact effectively with patients, physicians, government and civic leaders. Ability to deal with issues with tact and confidentiality. Ability to work in a fast-paced environment and perform a variety of tasks with no supervision. Ability to prioritize work tasks and handle appropriately. A team oriented individual with the ability to deal effectively with all levels of staff in the resolution of problems and the completion of tasks. Ability to process and integrate complex information and appropriately exercise independent judgment. Strong organizational skills necessary to organize and deal with workload that involves tight deadlines, managing multiple tasks and project simultaneously as well as confidentially. Excellent personal computer skills including advanced skills in MS Word, Microsoft Access, Microsoft Visio, PowerPoint, Excel and Outlook required. Ability to organize large amounts of varied materials, maintain files, research policies and procedures, perform simple bookkeeping tasks, and transcribe dictated materials.

Preferred Qualifications

Advanced secretarial training.

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