Monitors the purchasing of fuel as well as dispensing of fuel, determine and documents causes of excessive fuel losses and improper fuel dispensing
Maintains accurate records of fuel inventories, checks and confirm deliveries, may process supplier's credit cards and other approved credit cards for payment
Verifies and posts details of business transactions, such as funds received and disbursed, and totals accounts
Computes and records charges, refunds, cost of lost or damaged goods, freight charges, rentals, and similar items
Types vouchers, invoices, checks, account statements, reports, and other records
Reconciles bank statements or petty cash when applicable
Interfaces with external venders and customers regarding invoices issued and received
Interfaces with internal department managers and their supervisors to verify daily operations
Responsible for updating and correcting payroll hours in Kronos for employees on a daily/weekly basis
Compiling and posting employee payroll data and managing hours clocked
Keep track of attendance records, monitor lateness/absence/manual miss punches, etc
Updating shifts times/altering expected times prior to shift commencements to reduce missed punches including shift trades/coverage
Ensuring Exception reports are completed when required and filled out completely including signatures from both the employee and the department manager
Ensure weekly OT report is received, completed and signed by manager
Coordinate with payroll department for any missing forms (not received or received after payroll has been run)
Enter fuel tickets into the application(s) daily to maintain established deadlines
Inputs inventories, receipts and transfers daily
Perform analysis of (loss/gain) in the system daily
Responsible for reconciling daily book inventories by individual supplier
Validates monthly closing reports to ensure that monthly summaries add up to daily totals
Maintain all base fueling billing through Accounts Payable
Organize, arrange and enter document data in accordance with established procedures
Perform general office duties inclusive of, but not limited to filing, answering telephone(s), mail distribution and composing correspondence
Any and all other reasonable tasks as requested by department managers and/or the General Manager
Possess and maintain a valid US driver's license with a clean driving record
Pass pre-employment drug screen and all pre-employment testing
Ability to proficiently read, write and speak English
Must be comfortable lifting 70lbs repetitively
Must be comfortable working in all weather conditions
Pass FBI background and obtain US Customs Seal
Must be available and flexible to work variable shifts including weekends and holidays
Graduation from high school or evidence of equivalent educational proficiency
Minimum two to three years’ progressive experience in a busy retail/administrative role
Understanding of operational planning and resource allocation
Ability to read and interpret management level documents
Knowledge, Skills and Abilities
Ability to learn quickly
Ability to understand and carry out oral and written instructions and request clarification when needed
Strong interpersonal skills
Ability to work as part of a team
Ability to build relationships
Benefits
$17.50/hour
Advancement Opportunities to Supervisor and Manager
Opportunities for Leadership Training Programs
Health, Dental, Vision, 401K
Life and Short-Term Disability Insurance
Paid Training
Uniform Provided
Working Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is primarily done indoors; however, the individual will be working at the station where harsh weather conditions could affect the indoor environment.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, walk, sit, use hands to finger, handle or feel objects, tools or controls; reach with arms, climb or balance; and talk or hear.
Employee may also engage in moving office supplies which involves lifting, bending and stooping. The employee may occasionally lift and/or move up to 35lbs.
