The Executive Administrative Assistant is the administrative and functional point person for corporate, community, and personal matters, and will ensure smooth functioning of activities and processes. In this role, you are the central point of contact and administrative support for an Executive Vice President, and will interact daily with internal and external stakeholders. The position requires significant flexibility in work hours and availability.

More specifically, your responsibilities will include:

• Manage multiple projects related to business, community, and personal interests with inter-related activities and relationships
• Coordinate calendar, travel, meeting, and schedule arrangements, as well as other PPG executives, employees, board members and customers
• Works closely with other team members to assure preparedness for meetings, presentations and other external and internal engagements
• Administrative and functional activities include but are not limited to:
  
  
  • Manages appointments
  • Coordinates various complex travel itineraries (domestic and international) using commercial and corporate airlines
  • Prepares and sends confidential business correspondence
  • Maintains business documentation
  • Handles financial and accounting matters with confidentiality
  
  
• Carries out responsibilities with professionalism, respect for others, and an exceptional regard for confidentiality.
• Other duties as assigned.

• 10+ years of previous experience providing administrative support at the most senior level of the organization
• Manages confidential information with the appropriate sensitivity and discretion
• Ability to act independently with little or no supervision
• Organization and prioritization skills: must be highly organized with the ability to manage multiple projects with competing demands with a high sense of urgency
• Proactive - ability to anticipate needs/next steps before asked; adapts quickly
• Judgement - self-directed with sound judgement; trustworthy;
• Detail oriented for organizing, scheduling, and presenting information
• Exceptional communication skills both written and verbal, as well as interpersonal skills
• Desire to work collaboratively and build relationship across the organization, with external stakeholders, the OC and their admins
• Advanced knowledge of all office products (Outlook, Teams, Word, Excel, and Powerpoint).