Prepares and oversees all payroll processes and matters and main point of contact with Sonepar HR Shared Services for all payroll matters. Responsibilities include:
Processing paperwork for new hires, terminations, and other status changes.
Serve as the primary local contact for preparations of biweekly payroll processing, including coordinating with managers regarding approval of timesheets for errors, missing information, or submitting vacation/sick pay, inputting exceptions, on a weekly basis
Track and input payments for programs that would go through payroll such as service awards, driver awards, bonuses, commissions, and associate increases, etc.
Utilizing payroll and timekeeping reporting system to run and create reports and queries to support our business.
Confirm data accuracy and maintain appropriate controls for audit verification and research and resolve all payroll discrepancies and communicate, as necessary.
Ensure continuous improvement within the payroll processes in collaboration with HRSS and applicable HR Business Partners Make suggestions to update, simplify and enhance work and assist in the creation of processes, procedures, knowledge bases, and other reference materials. Stay informed and updated about related payroll changes and incorporate any changes in process as applicable.
Ongoing communication, collaboration, planning, and troubleshooting with the HRSS team
Educate managers on how to use payroll & timekeeping tools
Partner with the Compensation team to understand and facilitate job evaluations.
Maintains knowledge of trends, best practices, regulatory changes, employment law and policies.
Assist in associate leaves and ensure compliance of Family and Medical Leave Act (FMLA), Short Term Disability (STD), and ADA.
Exhibit sound judgment and discretion in dealing with sensitive and confidential situations and information; help maintain a positive employee relations environment. (Not a key duty goes in "other skills on job posting below"
Help ensure that locations are compliant with federal, state, and local regulations when implementing the application of HR practices. Assist with the research and development of employment policies and guidelines.
Responsible for other administrative tasks including but not limited to associate reimbursements, communications, or memos, maintaining other OpCo specific programs etc.
Participates in and follows all Sonepar policies, guidelines, and procedures (safety, Anti-Harassment, Ethics, etc).
Perform customer service functions by answering associate, manager, and HR requests and questions. Answers questions about human resources policies and procedures and refers to specialist as needed.
Assists HR/Leadership
Assist or own research projects and/or special projects given by the HR team
Assists in coordinating HR events
Runs and disperses HR reports (reports or dashboards? Know PR reports are listed above too already) to appropriate parties and provides defined HR Metrics on defined basis.
Assist in recruitment (Is the person really helping with the recruiting OR the steps/administrative efforts to bring the person in the door?), pre-hire, and onboarding.
Maintains knowledge of trends, best practices, regulatory changes, and employment law.
Required Skills
Excellent written and verbal communication skills, interpersonal skills, and ethics.
Resourceful, problem-solving aptitude and thorough knowledge of HR procedures and policies.
Proficiency in Microsoft Office, including strong excel skills (vlookup/pivot tables) Knowledge of Dayforce and/or SAP
Additional HR training or experience is a plus (SHRM-CP or PHR).
Proven experience working in a matrixed HR department.
Required Experience
Bachelor's degree in HR, Business, or a related field; or equivalent experience
