Staff Assistant Level II at Akima, LLC

Posted in Admin - Clerical 13 days ago.

Type: Full-Time
Location: Washington, Washington DC





Job Description:

Tuvli, an Akima Company, is dedicated to providing our customers with superior, integrated technology and program support services and solutions. Our systems engineering, information technology, information assurance, program support and project management staff work closely with customers to ensure that our solutions are directly aligned with their business processes and desired program outcomes. Our personnel enjoy competitive benefits packages and challenging roles in work environments committed to innovation, diversity and opportunity for career growth. As an Alaska Native Corporation (ANC), 100% of our company’s profits go back to our more than 14,000 Iñupiat shareholders that have resided near and above the Arctic Circle for more than 10,000 years. Our business helps support their way of life and contributes to the survival of a culture that has thrived in a challenging environment..

We continually seek motivated people with professional skills and work experience in an extremely wide range of employment fields—from systems engineering and modernization, to IT and cyber security to support personnel for virtually every business operation for today’s military installations. We are a military friendly employer that strongly encourages veterans to bring their relevant experience and expertise on board. What unites us is a passion to deliver the very best value to every Tuvli customer every day we’re on the job.

Under this task order, the contractor will independently provide services to support the mission of the U.S. Department of State, Bureau of Conflict and Stabilization Operations.  The primary objective is to provide contractor services and deliverables through performance of a Staff Assistant as it relates to the Bureau’s mission.

Responsibilities: 



  • Participate in the formulation and implementation of DOS and USG programs that are designed to foster rapid transitions to democracy in post-conflict states and assists in the development of policies and programs that support transitional governments in their moves toward an increasingly democratic society.




  • Directly supports Region Directors and Deputies as well as team leads within CSO.




  • Provide training and expertise to other CSO staff on appropriate protocol, processes, and procedures.




  • Draft, coordinate, and clear new policies and procedures for more efficient paper flow and status tracking. Once cleared, ensure that new policies and procedures are disseminated to and adhered to by Bureau staff.




  • Analyze, draft, edit, and prepare a wide variety of memos, proposals, policy recommendations, official correspondence, reports, and other documents of a highly sensitive nature directed to the CSO for decision, clearance, or endorsement.




  • Keep the CSO leadership informed, at all times, of the latest developments in matters that require their immediate and urgent attention, using phone, e-mail, mail, and impromptu meetings to both receive and quickly transmit essential information.




  • Ensure responsible staff is kept apprised of action items required of and by CSO leadership.




  • Draft, edit and compile information for newsletter, emails, and other formats from region office teams for producing material for CSO leadership (FO).




  • Provide guidance to CSO staff (drafters) and management on content, formatting, clearance process, etc., through periodic training seminars and during daily operations.




  • Facilitate internal meetings, training sessions, and discussions related to CSO administrative policy and procedures.




  • Facilitate administrative arrangements for meetings, conferences, travel, etc., applying familiarity with the responsible officials’ schedules, commitments, and areas of responsibility.




  • As required, attend meetings with CSO leadership, takes notes, and conduct required follow-up.




  • Serve as a backup for travel-related logistical arrangements for the CSO leadership.




  • Receive distinguished visitors as required. 




  • Escort individuals as required per CSO Policy, security standards or direction of Task Manger, COR, or EX Director.




  • Serve as the CSO FOIA point of contact. 




  • Serve as the specialist for CSO records management.




  • Serve as the point of contact for CSO SharePoint.




  • Serve as the point of contact for Congressional Notifications.



Minimum Qualifications:



  • Bachelor’s degree in business administration, international relations, public administration, or any related field or additional experience.



  • 1-3 years of Administrative experience.  



  • Demonstrated advanced written and oral communication skills.



  • Ability to learn and understand the views of the CSO’s leadership to enable the incumbent to perform duties such as making independent decisions and preparing correspondence for those officials.



  • Ability to learn CSO's mission, programs, goals, objectives, and substantive issues monitored by the Front Office as they relate to the overall administrative structure and processes of the Department.



  • Knowledge of and ability to use the most current Microsoft Office Suite, Word, Excel, PowerPoint, Access, SharePoint, and Outlook.



  • Must be eligible to obtain security clearance.   


 
 

The duties and responsibilities listed in this job description generally cover the nature and level of work being performed by individuals assigned to this position.  This is not intended to be a complete list of all duties, responsibilities, and skills required.  Subject to the terms of an applicable collective bargaining agreement, the company management reserves the right to modify, add, or remove duties and to assign other duties as may be necessary.  We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted.

 

We are an equal opportunity employer. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law.

 

We are committed to Equal Employment Opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. If you have a physical and/or mental disability and are interested in applying for employment and need special accommodations to use our website to apply for a position please contact, Recruiting Services at job-assist@akima.com or 571-353-7053.   Reasonable accommodation requests are considered on a case-by-case basis.

 

The dedicated email and telephonic options above are reserved only for individuals with disabilities needing accessibility assistance to apply to an open position using our website. 

 

Please do not use the dedicated email or phone number above to inquire on the status of your job application.

 

In order for our company to stay compliant with government regulations, please apply on line. Please DO NOT email resumes or call in lieu of applying online unless you have a physical and/or mental disability and need assistance with the online application.