Document and Data Control Associate at Karl Storz Endoscopy

Posted in Other 8 days ago.

Location: El Segundo, California





Job Description:


Company: KARL STORZ Endoscopy-America, Inc. (KSEA)


Job Code: 11522


Pay Grade: US-C12

Description


KARL STORZ SE & Co. KG based in Tuttlingen, Germany, is a family-owned, global company committed to benefiting humanity by advancing medical technology through innovation and education.


For more than 70 years, KARL STORZ has been dedicated to earning its international reputation as a leader that designs, engineers, manufactures, and markets all its products with an emphasis on visionary design, precision craftsmanship, and clinical effectiveness.


The Document and Data Control Associate I (DDCA I) assists the Sr. Documentation and Data Control Specialist to ensure QMS documentation of KARL STORZ Endoscopy America-El Segundo (KSEA-ES) is effectively implemented, controlled, maintained, stored, archived, protected and retrievable. The DDCA I tasks include administration and maintenance of the Learning Management System (LMS) to ensure an effective Employee Training Program.


Key responsibilities will include, but may not be limited to:


Effectively coordinates document change activities and their approval in a timely manner;

Updates, maintains and distributes controlled documents according to quality, regulatory and KARL STORZ (KS) Global QMS requirements;

Coordinates the distribution of updated KSEA-ES and KS global documents to other sites in North America (NA), and ensures new and revised documents and forms are available at points-of-use;

Serves as support and backup for LMS program administration;

Develops and maintains open communication with all contacts across the KS sites in NA;

Interfaces effectively with NA sites' management and global team members, when necessary;

Demonstrates commitment to serving and communicating with others to create a welcoming environment for KSEA-ES employees and our customers;

Protects employee and customer confidentiality; and

Performs other duties consistent with the position and/or the goals and objectives of the department as assigned.


II. Minimum Knowledge, Education and Skill Requirements



Required


Minimum years of relevant work experience:

1 year relevant work experience


Minimum education, certifications and/or credentials:

High School Diploma or equivalent

Minimum hard skill requirements (including computer and application proficiency):

Strong computer skills, able to work effectively with word processing, spreadsheets and document controls software, templates and forms, and able to work at a computer for extended periods of time


Minimum soft skill requirements:

Capable of maintaining respectful and productive working relationships with co-workers and other professionals, including KARL STORZ management, customers and consultants;

Proven and effective verbal and written communication skills, ability to express ideas clearly (both written and verbally) to a wide variety of personnel at various levels, as well as personnel at other facilities for which English may not be a first language; and

Verified compliance to attendance, punctuality and safety guidelines, and ability to work hours as assigned.


Preferred

Preferred years of relevant work experience:

3 years relevant work experience


Preferred education, certifications and/or credentials:

HS education, technical certifications


Preferred hard skill requirements:

Excellent Word, Excel and PowerPoint skills


Preferred soft skill requirements:

Exceptional organizational skills, ability to multi-task and perform work accurately involving many complex tasks


III. Essential Function

Must be able to maintain productive working relationships and treat fellow employees with respect.


Has contact with:

Internal and external customers


Physical requirement/Demands:

Considerable physical effort (long hours sitting; computer work)

Some physical effort; ability to lift 50lbs


Mental requirements/Emotional Demands:

Occasional requirement for concentration where work pattern is unpredictable


Interpersonal and communication skills:

Demonstrated commitment to serving internal customers


Working at KARL STORZ during COVID-19

KARL STORZ will continue to maintain a safe work environment for our employees. During the interview process, we encourage you to ask how COVID-19 may impact the role you are seeking. The impact and/or company-issued personal protection equipment may vary based on the nature and location of the role. Please click here to learn more about our response to COVID-19.


Employee Benefits Program Overview for U.S. Locations



  • Medical / Dental / Vision including a state of the art wellness program and pet insurance, too!*

  • 3 weeks' vacation, 10 holidays plus paid sick time*

  • 401K retirement savings plan providing a match of 60% of the employee's first 6% contribution

  • Section 125 Flexible Spending Accounts

  • Life, STD, LTD & LTC Insurance

  • Tuition reimbursement of up to $5,250 per year

  • Fitness reimbursement up to $200 annually

  • Employee referral program of up to $2,000 per hire

  • And much more!


*Field sales, internships and part-time employees are not eligible except for where required by state law.

Non-employees, including temporary workers and consultants, are not eligible to participate in KARL STORZ benefits program.


KARL STORZ reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. Additionally, KARL STORZ, through its supervisors, may require an employee to perform duties outside their normal description within the sole discretion of the supervisor. Employee must comply will all applicable KARL STORZ policies and procedures.


Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status. KARL STORZ is an Equal Opportunity Employer supporting EOE/M/F/Vet/Disability.


Reasonable Accommodation

If, at any point in the application process (including hiring), a candidate would like to request a reasonable accommodation due to a disability or a religious need, please email us at Taleo_Administrator@karlstorz.com and we'll be happy to engage in an interactive process with you.


Notice to Employment Agencies

This recruitment assignment is being managed directly by KARL STORZ's Human Resources team. Human Resources will reach out to our preferred, contracted agency partners in the rare instance additional talent options are required. Your respect for this process is appreciated. KARL STORZ does not accept unsolicited Agency resumes. Resumes received which were unsolicited by KARL STORZ Human Resources department will be ineligible for referral fees.


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