Posted in Other 11 days ago.
Location: Hartford, Connecticut
Education and Experience
High School Diploma required, undergraduate degree in supply chain management, business administration, Associates degree in Pharmacy Technician program preferred. Minimum three (3) years in purchasing or related experience required. Prior experience working in healthcare procurement preferred.
Ability to communicate clearly and effectively with internal and external customers. Familiarity with methods of purchasing, supplier partnership, inventory control, shipping, receiving, and accounts payable, as well as contract terms and conditions, procurement, regulations, policies, and procedures.
Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Internet Explorer). Ability to navigate and manage multiple information systems including ERP system (Lawson), electronic data exchange system (GHX), and other databases (Omnicell). Pharmacy buyer must have a working knowledge or experience in 340B program management.
Ability to interact respectfully with other employees, professional staff and/or external contacts to offer ideas, identify issues, obtain information, or deliver services. Provide a high level of customer service to patients, staff, and external customers in a professional service-oriented, respectful manner using active listening and problem solving.
As part of the procurement function, the buyer is responsible for strategically reducing acquisition costs within defined categories of hospital spend and serves as a primary procurement point of contact to all departments/staff at Connecticut Children's Medical Center and all affiliates and subsidiaries of CCMC Corporation. Buyer seeks to reduce expenditures through effective supplier negotiations, cost modeling, and leveraging volume pricing discounts. The procurement team is responsible for the purchases of Medical products, Surgical products, and Pharmaceutical products.
The Supply Chain Pharmacy buyer will assist the clinical department with its pharmacy related purchasing and contracts. They will create and maintain pharmacy contracting, including 340B contracts, and negotiating processes for all pharmaceutical vendors for the organization.
ROLES AND RESPONSIBILITIES
PROCESSING ORDERS: Creates, confirms, and expedites all purchase orders for assigned departments. Assists end users with sourcing products and services, and actively responds to special requests for items needed for patient care. Reviews purchase orders regularly to ensure pricing, units of measure, and delivery dates align with the purchase orders and meet the department's requirement. Resolves all issues of receipts, returns, quality (fitness for use), or invoicing issues for purchase orders. Works with accounts payable to ensure proper and timely payments through communication with vendors, and reconciles shipping problems and back orders with vendor. Lastly, maintains proper and appropriate professional and ethical relationships with all vendor representatives and conducts business according to established principals and guidelines.
CONTRACT AND ANALYSIS: Reviews spend analysis to ensure adherence to contract when appropriate and assists in conversion to compliant products. Stays current on existing contracts and pricing agreements with vendors and monitors the accuracy of item pricing information, contract updates, and changes to the item master. Assists procurement manager and Product Evaluation and Value Analysis team (PEVA) with purchasing activities, including identifying and implement cost reduction initiatives and addressing regulatory issues related to inventory management and procurement.
COMMUNICATION/ADMINISTRATIVE: Verifies electronic requisitions for proper approvals, appropriate use of item files, contract pricing, manufacturer, and prime vendor distribution channel. Obtains proper vendor information (W9 form) for a new vendor setup. Maintains the preferred vendor list and reviews purchase orders to verify compliance with approved vendors. Manages back order and substitution requirements and action plans to ensure clinicians have the necessary supplies to maintain patient care levels. Also facilitates and maintains the open order list and close loops on communication with end users.
PHARMACY BUYER REQUIREMENTS: Complies with all federal state regulations relative to pharmacy and therapeutics vendor contracts. Collaborates with physicians and organization pharmacists to achieve optimal drug inventory and generic drug usage. Analyzes the organization's pharmacy usage data and purchasing data to identify new or revised contracts to ensure all possible cost savings. Implements, oversees, and manages the performance of a 340B split billing vendor contract process and ensures proper 340B purchasing in eligible facilities of the organization. Pharmaceutical Preparation requirement: Prepares drug products for inpatients and outpatients under the direct supervision of a registered pharmacist and following established procedures and policies in the pharmacy department. Pharmacy buyer will report to pharmacy manager and supply chain procurement manager.
Value cultural diversity and other individual differences in the workforce. Demonstrates support for the mission, values and goals of the organization through behaviors that are consistent with CT Children's standards.
Performs other related responsibilities as assigned.