Administrative Manager - Research - 65016 at Children's Hospital of Philadelphia

Posted in Management 13 days ago.

Location: Philadelphia, Pennsylvania

Job Description:

Location:LOC_ROBERTS-Roberts Ctr Pediatric Research

Req ID:117113

Shift: Days

Employment Status:Regular - Full Time

Job Summary

This Administrative Manager - Research position will sit in the Department of Child and Adolescent Psychiatry and Behavioral Sciences (DCAPBS). The Administrative Manager will serve as a focal point to centralize and standardize research business operations, oversee fiscal aspects of research portfolios, and provide administrative budgetary and financial oversight and performance management of department research projects. The Administrative manager will assist department research leadership and faculty in preparing budgets, coordinate effort certifications, and will be responsible for developing mechanisms for tracking and reconciling budgets and expenditures for externally and internally funded research projects. He or she will develop and maintain strong collaborative partnerships with faculty in the department and key members of applicable research departments (pre and post award, research business office, research finance, sponsored projects) and be the central point of contact for research faculty. The ideal candidate will exhibit skills that optimize best practices related to business management and will demonstrate an ability to lead high-functioning teams.

Job Responsibilities

Operations and Management of all research activities within The Center:

  • Develop database of all clinical and translational studies; develop and maintain tools, monitoring reports, processes, programs, and standard operating procedures (SOPs) designed to support the Center's research activities.

  • Coordinate all regulatory / compliance training of all research personnel in support of the successful completion of the Center's Research activities.

  • Identify areas that are underserved and make recommendations for re-allotment of resources.

  • Attend all Clinical Research seminars and meetings within the Center.

Provide administrative leadership and support for clinical research investigators and coordinators.

  • Work with the Center Director or AD to develop, organize, maintain, and manage the infrastructure and resources necessary for supporting a quality research program.

  • Provide administrative leadership and oversight to center staff; organize and supervise research teams.

  • Oversee the recruitment, training, assessment and retention of management staff. Review/screen potential applicants for clinical research support staff

  • Create and revise position descriptions and evaluations for research personnel.

Organize, monitor and assist with review, editing, and submission process of manuscripts, articles, and other publications as needed as well as preparation process for presentations at scientific meetings.

  • Streamline the process of preparing manuscripts for submission

  • Work with coordinators to track and prepare journal reviews, articles

  • Oversee coordinators; organize and prepare bibliographies

  • Review galleys and proofs, as needed, for final submission


  • Communicate with NIH or other sponsors/parties involved to ensure that current guidelines are being adhered to; Interface with Investigators as necessary

  • Serve as liaison between Research Administration and investigators

  • Collect, organize, monitor and distribute information; organize and submit materials


  • Work with Resource Coordinator on budgets for grants

  • Streamline the process for ordering of materials for research projects.

Job Responsibilities (Continued)

Job Responsibilities (Continued)

Required Licenses, Certifications, Registrations

Required Education and Experience

Required Education: Bachelor's degree

Required Experience:

  • Seven (7) years of experience in clinical research or research administration in an academic and/or industry setting

  • One (1) year of management or supervisory experience

  • Previous experience in grant writing and/or grants management and coordination.

  • Previous experience in financial management, including budget preparation and management

Preferred Education, Experience & Cert/Lic

Preferred Education: Masters or other advanced degree

Preferred Experience:

  • Three (3) years of management or supervisory experience

  • Previous experience in resource management, project management and coordination

  • Previous experience in financial management, including budget preparation and management with a hospital or medical school

  • Previous experience in editing, including manuscript preparation, galleys, proofs or similar

  • Previous experience with pediatric research

Additional Technical Requirements

  • A thorough understanding of clinical research

All CHOP employees who work in a patient building or who provide patient care are required to receive an annual influenza vaccine unless they are granted a medical or religious exemption.

Children's Hospital of Philadelphia is committed to providing a safe and healthy environment for its patients, family members, visitors and employees. In an effort to achieve this goal, employment at Children's Hospital of Philadelphia, other than for positions with regularly scheduled hours in New Jersey, is contingent upon an attestation that the job applicant does not use tobacco products.

Children's Hospital of Philadelphia is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability or protected veteran status.

VEVRAA Federal Contractor/Seeking priority referrals for protected veterans. Please contact our hiring official with any referrals or questions.

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Philadelphia, PA 19146