KARL STORZ SE & Co. KG based in Tuttlingen, Germany, is a family-owned, global company committed to benefiting humanity by advancing medical technology through innovation and education.
For more than 70 years, KARL STORZ has been dedicated to earning its international reputation as a leader that designs, engineers, manufactures, and markets all its products with an emphasis on visionary design, precision craftsmanship, and clinical effectiveness.
I. Job Purpose and Core Tasks
This role will support Site Management (and other members of the KSEA-OR1 team as directed). The core duties and responsibilities of the Administrative Assistant will vary widely. On any given day, the position may perform a variety of tasks, such as, but not limited to:
Effectively communicates via phone and email in support daily activities.
Ensuring that all duties/projects are completed accurately and delivered with highest quality on time.
May direct and lead the work of others.
With sound judgment, plans and accomplishes goals with wide degree of creativity and latitude.
Attends team meetings and produces subsequent minutes / actions.
Leads hospitality support including for example travel, expense reporting, events, visitor, and catering needs coordination.
Generates reports and creates presentations.
Supports events and celebrations, managing organization and execution.
Maintains vendor list and supports budget data input for facilities requirements.
Ensures all invoices are accurate, submitted and paid on time.
Maintains employee list and access card numbers, manages access control.
Supports business continuity initiatives and associated trainings/communications.
Coordinates site communications alongside HR and leadership.
Manages business center, facility, kitchen supplies, ordering and stock. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques, filing all documents, and submitting to landlord as requested.
Support all risk mitigation and safety best practices implementation onsite.
Visitor and Digital Signage database maintenance and updates.
Submits newsroom, fundraiser, event stories to corporate marketing/communications.
SharePoint departments site administration.
Special projects as assigned by leadership.
Identifies and resolves issues and/or escalates issues in a timely fashion to Site Manager.
Occasionally performs work beyond a standard 40-hour work week when workload requires.
Performs other job-related duties or special projects as assigned.
II. Minimum Knowledge, Education and Skill Requirements
Minimum years of relevant work experience: 4 with Associate's Degree; 7 with High School Diploma
Minimum education, certifications and/or credentials: Associates degree in Mathematics, Economics, Information Management, Statistics, Business, or other relevant field with expose to data analytics, or equivalent combination of education and relevant experience
Minimum hard skill requirements (including computer and application proficiency):
Proficient in MS Office including Outlook, Word, Excel, PowerPoint, Visio etc.
Minimum soft skill requirements:
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Strong ethics and ability to maintain confidentiality in all aspects of business/staff/client information
Preferred years of relevant work experience: 2+
Preferred education, certifications and/or credentials: Bachelor's degree in Mathematics, Economics, Information Management, Statistics, Business or other relevant field with exposure to data analytics
Preferred hard skill requirements:
Experience with Microsoft tools (MS-Project, SharePoint, OneDrive, Teams, OneNote)
Jira, SAP, Digital Signage Solutions proficiency preferred
Preferred soft skill requirements:
Excellent active listening skills
Ability to establish and maintain strong relationships at all levels of the organization
Must be a team player and able to work collaboratively with and through others
Ability to work closely with management to prioritize information needs and communicate timelines
III. Essential Function
Must be able to maintain productive working relationships and treat fellow employees with respect.
Has contact with: all OR1 team members
Physical requirement/Demands: lift up to 20 lbs.
Mental requirements/Emotional Demands: Ability to adapt and demonstrate flexibility in dealing with changingpriorities and work demand.
Interpersonal and communication skills: Excellent written and verbal communication skills required.
IV. Core Requirements
Degree of accountability: Frequently supervised/generally managed
Degree of decision making: Limited variety of tasks
Financial/Budgetary: Little to no financial impact on revenues, minimal impact on costs
Safety: Adhere to KARL STORZ safety protocols
Quality: Adhere to KARL STORZ Quality Management System
Supervision: Does not supervise others
Authority to Sign (not applicable for North America): N/A
Working at KARL STORZ during COVID-19
KARL STORZ will continue to maintain a safe work environment for our employees. During the interview process, we encourage you to ask how COVID-19 may impact the role you are seeking. The impact and/or company-issued personal protection equipment may vary based on the nature and location of the role. Please click here to learn more about our response to COVID-19.
Employee Benefits Program Overview for U.S. Locations
Medical / Dental / Vision including a state of the art wellness program and pet insurance, too!*
3 weeks' vacation, 10 holidays plus paid sick time*
401K retirement savings plan providing a match of 60% of the employee's first 6% contribution
Section 125 Flexible Spending Accounts
Life, STD, LTD & LTC Insurance
Tuition reimbursement of up to $5,250 per year
Fitness reimbursement up to $200 annually
Employee referral program of up to $2,000 per hire
And much more!
*Field sales, internships and part-time employees are not eligible except for where required by state law.
Non-employees, including temporary workers and consultants, are not eligible to participate in KARL STORZ benefits program.
KARL STORZ reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. Additionally, KARL STORZ, through its supervisors, may require an employee to perform duties outside their normal description within the sole discretion of the supervisor. Employee must comply will all applicable KARL STORZ policies and procedures.
Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status. KARL STORZ is an Equal Opportunity Employer supporting EOE/M/F/Vet/Disability.
If, at any point in the application process (including hiring), a candidate would like to request a reasonable accommodation due to a disability or a religious need, please email us at Taleo_Administrator@karlstorz.com and we'll be happy to engage in an interactive process with you.
Notice to Employment Agencies
This recruitment assignment is being managed directly by KARL STORZ's Human Resources team. Human Resources will reach out to our preferred, contracted agency partners in the rare instance additional talent options are required. Your respect for this process is appreciated. KARL STORZ does not accept unsolicited Agency resumes. Resumes received which were unsolicited by KARL STORZ Human Resources department will be ineligible for referral fees.