ADMINISTRATIVE ASSISTANT at Dormakaba USA, Inc.

Posted in Other 8 days ago.

Location: Rocky Mount, North Carolina





Job Description:

Kaba Ilco Corporation, located in Rocky Mount, NC, has an immediate need for a talented Administrative Assistant. This Administrative Assistantprovides administrative and secretarial support for the Brass Mill department. In addition to typing, filing and scheduling, performs duties such as financial record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects.

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THIS OPENS THE DOOR TO YOUR FUTURE: YOUR TASKS


  • Inventory and order items for departments

  • Update scorecard for departments and Quality DMR files

  • Maintain monthly scrap inventory and coil stock inventory reports; pull data from scrap report and enters in scrap tracking format.

  • Updates and posts production, quality and safety data on board

  • Administrator of the CMMS, issuing PM, EM, and CM work orders to the Maintenance department and communicate with Value Stream Managers and floor supervisors on PM schedules.

  • Tracks equipment downtime and creates chart reflecting the information

  • Issue and conduct required training., updating the departmental training matrix and web-based training platform.

  • Inputs Furnace, Extrusion and Rolling Mill inspection data into excel spreadsheet for stratification by process

  • Establishes, develops, maintains and updates filing system for Department Manager and the department

  • Sorts and distributes mail and responds to regularly occurring requests for information

  • Answers phones for the Department Manager and the department and takes messages or fields/answers all routine and non-routine questions.

  • Works independently and within a team on special nonrecurring and ongoing projects.

  • Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.

  • Operates office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions

  • Maintains the work area and equipment in a clean orderly condition in accordance with 5S protocol and follows prescribed standard procedures and safety regulations

  • Reports to work regularly and punctually as working schedule required

  • Performs related duties as assigned by supervision

WE PUT TRUST IN YOU: YOUR SKILLS


  • High School Diploma or GED

  • Associate degree or higher preferred

  • Prioradministrative experience desired

  • Knowledge of raw materials, key manufacturing processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods preferred

  • Able to work independently and with other teammates in the organization to achieve goal

  • Able to identify complex problems and review related information to develop and evaluate options and implement solutions

  • Skilled in oral and written communication, judgement and decision-making, organization skills and coordination

  • Strong computer skills; MS Office proficiency

  • Highly organized and attentive to details

WHAT YOU CAN TRUST IN: A FULFILLING WORKPLACE


  • Competitive compensation and benefits package

  • Medical, Dental, Vision, Life, disability, 401(k), and paid vacation

  • On-site cafeteria

Kaba Ilco Corporation is the world's premier manufacturer of the most extensive line of quality key blanks, and distributor of automotive key fobs, key cutting machines and vehicle key programmers available on the market today. Kaba Ilco Corp. is a member of the dormakaba Group.