Small, collegial group of six in-house lawyers seeking full-time Paralegal/Executive Assistant to assist in managing the legal workload for a large, privately held company in downtown Salt Lake City, Utah.  Position reports to the General Counsel of the Company, and is responsible for providing high-level administrative support to the General Counsel and the legal team by conducting research, preparing reports, handling information requests, managing contract and document tracking, litigation support, and performing administrative functions such as preparing correspondence, making corporate filings and corporate record-keeping, among other matters.

Qualifications:

• At least 4 years’ experience as an executive assistant to attorneys or as a paralegal


• Experience interacting with and managing projects for c-suite level executives


• Demonstrated abilities to:
  
  
  
  • spearhead, operate, and manage software programs for tracking contracts and document management
  
  
  • manage legal department budgeting, accounting, bill-paying and expense reports
  
  
  • absolutely keep confidences, and exercise strong judgment regarding same
  
  
  • effectively organize, maintain and locate legal files and forms
  
  
  • pay careful attention to detail
  
  


• Strong organizational and communication skills


• Best in class Office 365, Outlook, Word, Power Point and Excel skills


• Self-starter that is loyal and looks for ways to benefit the company without direction or supervision


• Positive, professional, can-do attitude, and willingness to pitch in regardless of task to get the job done


• High ethical standards


• Team player that is patient and calm in the face of multiple tasks or demands on time


• Paralegal certificate a strong plus


• Real estate or corporate experience desired but not required

Job Duties:

• Support six in-house attorneys on projects and tasks as directed


• Operate and train others on legal department software programs for contract and document management


• Track litigation filings and deadlines, other important calendaring functions


• Manage service of process notifications


• Manage state licensing and corporate renewals across multiple states


• Proofread, format and edit documents and presentations


• Type reports, memos, letters and other documents


• Answer phone calls and direct calls to appropriate parties or take messages


• Attend and keep records for various meetings, coordinating/follow up on action items


• Greet visitors and guests


• Perform general office duties including opening, sorting and distributing incoming correspondence


• Help attorneys meet Continuing Legal Education and licensing requirements, maintaining records and making requisite filings


• Occasional assistance in making and booking travel arrangements

PHYSICAL DEMANDS AND WORKING CONDITIONS:

The physical demands described here are those typical of an office work environment, and are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel; reach with hands and arms; and talk or hear. The employee is frequently required to stand and walk. The employee must occasionally lift and move up to 50 pounds. Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus. The noise level in the work environment is usually moderate.

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