Executive Assistant

Overview

Alnylam is the world's leading RNA interference (RNAi) company.

Founded in 2002, Alnylam was built upon a bold vision of turning scientific possibility into reality by harnessing the power of RNAi for human health as an innovative new class of medicines. We are a growing biopharmaceutical company with three approved medicines and a robust pipeline of investigational medicines focused in four strategic therapeutic areas: genetic medicines, cardio-metabolic diseases, infectious diseases, and central nervous system (CNS) and ocular diseases, including several in late-stage development.

Headquartered in Cambridge, Mass., Alnylam employs over 1,500 people in 19 countries and is rapidly growing globally, with additional offices in Norton, Mass., Maidenhead, U.K., Zug, Switzerland, Amsterdam, Netherlands, and Tokyo, Japan. Alnylam is proud to have been recognized as one of The Boston Globe's Top Places to Work six years in a row (2015-2020), a Great Place to Work in the U.K. and Switzerland two years in a row (2019-2020) and a Science Magazine's Top Employer two years in a row (2019-2020). Please visit www.alnylam.com for more information.

The successful Executive Assistant candidate will have strong Microsoft office skills and will excel in project management, communication and creative problem solving. The successful candidate will be distinguished by their ability to organize work, establish priorities, and meet individual and team goals. It is expected that the Executive Assistant will be a highly effective collaborator and communicator.

Key coordinator across PSPM; provide consistent, detailed support to Vice Presidents and respective teams. Work with other administrative staff across the company to ensure that all project and administrative needs of the department and larger organization are met and support company objectives.

Summary of Key Responsibilities

• Manage calendars, expenses and travel for Vice Presidents and provide additional support as needed for greater program teams, depending on prioritization and bandwidth (including space planning, onboarding of new team members, business supplies & materials, etc..)
• Schedule complex meetings, including interface with catering, room set up, audio visual, etc
• Manage new vendor set up, as well as execution of agreements (CDA, MSA, SOWs, etc)
• Schedule and execute vendor, agency visits, coordinate lunch orders and meeting setups as appropriate
• Ability to organize and document meeting minutes, deliverables, timelines and distribute
• Schedule other meetings, seminars and training workshops
• Assist with on-boarding new team members
• Prepare materials for meetings, seminars, training workshops, presentations and special projects
• Create and update presentation materials using PowerPoint, excel and word
• Appropriately manage information of a highly confidential and critical nature
• Adept at learning new technologies
• Ability to manage multiple projects, metrics & reports
• Perform other duties as assigned

Qualifications

• BA/BS College degree with 2-4 years related experience required.
• Experience within a pharmaceutical/biotech organization is strongly preferred.
• Excellent verbal and written communication skills required.
• Excellent working knowledge of MS Office applications: MS PowerPoint, Excel and Word required.
• Excellent working knowledge of Outlook Calendar.
• Ability to organize work, establish priorities, set and meet individual and team goals.
• Ability to communicate effectively and professionally.
• Detail-oriented; strong organizational skills; proven team player.
• Exercise good judgment and is solution-oriented across a variety of situations in a growing, fast-paced organization.