Posted in Other 30+ days ago.
Location: San Leandro, California
Project Coordinator San Leandro, CA
Why join ACCO? ACCO Engineered Systems is one of the largest mechanical contractors in the country. Since 1934, owners and builders have selected ACCO to design, install, and maintain more than 250,000 mechanical projects. ACCO is dedicated to the design, fabrication, installation, maintenance, and service of commercial and industrial HVAC, refrigeration, plumbing, process piping, and building automation systems. Whether your project is a low or high-rise office building, a shopping mall, hospital, semi-conductor fabrication facility, or pharmaceutical manufacturing plant...ACCO can design, build, install, and maintain a mechanical system to meet your needs
Here at ACCO, we are a part of something bigger. Just ask our customers: California Academy of Sciences, L.A. Live, and San Francisco 49ers Stadium. While we have been around for 80+ years, we continue to grow at a dynamic pace. And we are looking for talented individuals to join our team. To read more about us, check out our ABOUT US section with current news and events.
WHAT DOES THIS ROLE INVOLVE?
Under the direction of the Construction Sales Leaders the position is responsible to provide support for the Sales team by performing the duties listed below:
Prepare and submit Prequalification Statements/Packages.
Ensure Project Manager's resumes and Project Profiles are up-to-date
General communication and coordination amongst the Project Management group
Final wordsmithing and polishing assistance with letters and presentations
Manage sporting tickets
Manages Industry Event List with organizational involvement of up to three on-going organizations (ie. DBIA)
Assist with personnel transfer documentation and material protocol
Review and approve office supply needs ensure printing area is in proper operating condition
Review and approve other Project Coordinators timecards if applicable
Scheduling of periodic social events including Project Engineering events and other team building occurrences as well as attending these events to be part of the group. "Own" the administration aspect of the event.
Help manage the leader's schedules with the rest of the group.
Keep in communication with other branch Project Coordinators and Administrators
Take meeting minutes for the Sales leaders as required
Assist with onboard new hires
Coordinate with Human Resources to ensure that all first-day activities are scheduled in advance, itinerary, meet & greets, etc.
Assist the manager with new hire equipment setup; ITPAFs, business cards, key fob/building access, email setup, etc. to ensure a successful onboarding process
Project Manager Support:
Process job number requests and contracts
Final wordsmithing and polishing assistance with proposal letters/presentations. The PM is responsible for writing their own proposals, this person would help the final polishing of the proposal.
Maintain project bid boards in conjunction with Project Managers. (Bid Tracer)
Provide support of the PMs by connecting them with the appropriate corporate support person for various enquires
Understand where PM training resources are located
Have a good general understanding of the training resource usage to guide PM and PEs towards
WHAT ARE WE LOOKING FOR IN A CANDIDATE?
Strong interpersonal skills and the ability to relate with a variety of personality types.
Good organizational and time management skills to handle multiple issues.
Attention to detail and completing work to a deadline.
Proactive and able to seek out answers to questions to accomplish a goal.
Good communication skills.
Good computer skills, (i.e. MS Word, Excel, and Project).
Understand the importance of handling sensitive and confidential information and documents.
Ability to work overtime when required.
Good marketing skills are an added bonus to help polish resumes and project profiles.
ACCO Competencies:
Proactivity / Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one's level/position and with minimal supervision.
Perseverance: Shows the wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
Insight: The ability to gather and make sense of information that suggests new possibilities.
Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
Big Picture: Understands and contributes to organizations' short- and long-term business strategy. On a personal level have independently developed a vision for short- and long-term career success.
Motivation / Dedication: Commits to excellence in pursuing unselfish goals. Initiates action with collective goals takes responsibility, and shows personal humility.
Technical Curiosity / Willingness to Learn: Interest in seeking out new experiences, knowledge, and candid feed, back; demonstrating openness to learning and change.
Problem-Solver: Ability to identify, analyze, and solve a problem in support of personal, group, department, or organizational objectives.
Physical Requirements:
(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
Exerts up to 10 lbs. of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body.
Involves sitting most of the time, but may involve walking or standing for brief periods of time.
This is a non-exempt position, Monday through Friday beginning at 8:00 a.m. ending at 5:00 p.m., with one hour for lunch.
WHAT'S IN IT FOR YOU?
ACCO IS AN EQUAL OPPORTUNITY EMPLOYER AA M/F/V/D.
We proudly hire U.S. Military Veterans, and those qualified are encouraged to apply.
Equal Employment Opportunity is The Law. | Pay Transparency Nondiscrimination Provision.
ACCO will consider qualified applicants with criminal histories for employment.
At this time, ACCO is unable to provide visa sponsorship.
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