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Administrative Professional 3 at STATE OF OHIO

Posted in Admin - Clerical 23 days ago.

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Type: Full-Time
Location: Columbus, Ohio

Job Description:

The Liquor Control Commission

The Liquor Control Commission is an adjudication and rule making agency that oversees the alcohol beverage industry. The Commission also adopts and promulgates rules, standards, and requirements regarding the manufacture, distribution, and sale of alcoholic beverages in Ohio. The Commission works in conjunction with the Ohio Department of Commerce, Division of Liquor Control, and the Ohio Department of Public Safety, Investigative Unit.


The mission of the Commission is to ensure compliance with the liquor laws and regulations of the state of Ohio and to provide fair and impartial hearings for the protection of the public and liquor permit holders.


Notice: This position shall be filled in accordance with the OCSEA/AFSCME Collective Bargaining Agreement.

This is a re-post. You must apply again to be considered.


  • Provide support to the Executive Director and Assistant Director (e.g., prepare correspondence and reports, review and summarize fiscal and/or operational reports, assist in writing budget justification, monitor and maintain spending and fiscal records).

  • Perform administrative tasks relating to Commission hearings (e.g., assist in docket preparation for citation cases, create case files, process and track motions filed).

  • Prepare and mail citation orders.

  • Ensure and maintain proof of proper service of orders.

  • Compile and distribute reports and suspension letters.

  • Proofread work to ensure accuracy and compliance.

  • Assist in updating policies and procedures.

  • Serve as liaison with Commission’s partner agencies.

  • Prepare certified records of Commission hearings for filing with Franklin County Court of Common Pleas.

  • Review records retention schedules and process files for archives and/or destruction according to Commission retention schedule.

  • Act as a lead worker as needed.

  • Respond to inquires from permit holders, attorneys, general public, and/or other governmental agencies.

  • Perform routine clerical duties as needed.

  • Work on special projects as assigned.

  • Maintain accurate records and filing systems.

  • Maintain office equipment and supplies and assist with placing orders.

  • Assist with coordinating repairs/service calls for office.

  • Perform additional duties as assigned by the Executive Director and/or Assistant Director.


Official Position Description

Provides non-routine administrative support to Executive Director and Assistant Director (i.e., independently formulates decisions &/or judgments involving non-legal interpretation of Liquor Control Commission’s policies & procedures as they would apply to given situations to resolve problems, prepares correspondence &/or reports or to carry out other assignments) (e.g., reviews & summarizes fiscal &/or operational &/or personnel reports, including expenditure, accounts receivable, revenue, voucher payment, and MBE data reports; researches & prepares data for budget inclusion; assists in writing budget justification; monitors spending & maintains fiscal records, including tracking and processing of reimbursed court fees; performs personnel functions such as screening job applicants in face to face interviews; communicates decisions, directives &/or assignments to appropriate staff). Performs administrative tasks relating to Commission hearings (e.g. assists in docket preparation for citation cases, creates case files, processes and tracks motions filed with the Commission, including continuance and reconsideration requests, sets up & clears hearing rooms, checks in witnesses, attorneys & permit holders at hearings); prepares & mails citation orders; ensures & maintains proof of proper service of orders; compiles & distributes reports & suspension letters; proofreads work to ensure correspondence, orders, notices & documents are complete, accurate & in compliance with applicable laws, rules &/or procedures; assists updating policies & procedures regarding Commission hearings, cases & general office practices (e.g., makes recommendations; drafts for letters & program procedures); serves as liaison with Commission’s  partner agencies to ensure successful coordination of Commission business (e.g., Division of Liquor Control, Department of Public Safety, Ohio Attorney General’s Office and law enforcement);  prepares certified records of Commission hearings for filing with Franklin County Court of Common Pleas; reviews records retention schedules & processes files for archives &/or destruction according to agency retention schedule; transmits decisions & directives.  Acts as lead worker, if assigned, over lower-level administrative &/or office support staff (e.g., assists in tracking and preparing closeout reports of pending cases).

Responds to inquiries from permit holders, attorneys, general public &/or other government agencies by telephone or in person (e.g., assists in responding to public records requests), performs routine clerical duties as needed (e.g., answers telephone, takes messages &/or refers calls as appropriate, greets visitors, makes copies, scans documents, retrieves & opens mail, processes fines & forfeiture payments); works on special assignments & projects as directed; including technological upgrades & computerized processes; maintains accurate records & filing systems (e.g., maintains database, records & evidence for case files); explains Commission procedures to permit holders & public.  

Maintains office equipment & supplies; assists with placing orders for & tracking supplies; assists with coordinating repairs/service calls for the office; assists co-workers during peak work periods, vacations & illnesses or as needed; performs other duties as assigned by the Executive Director or Assistant Director. 



  • Paid time off

  • 10 paid state holidays each year

  • Extensive health benefits including medical, dental, and vision

Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field.

-Or 30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.

-Or 12 mos. exp. as Administrative Professional 2, 16872.

-Or equivalent of Minimum Class Qualifications For Employment noted above.