Facilities Services supports the mission of the University of Chicago through efforts to maintain and enhance the University campus and environment and provide superior client service to our community including faculty, students, staff, neighbors, and visitors.
Job Summary
The job manages the creation and execution of purchase orders for the procurement of goods, services and supplies for customer-related business processes or for internal use. Works independently to negotiate favorable terms, volume discounts, and long-term contracts with suppliers.
Responsibilities
Provide leadership and support to the project staff in managing the successful delivery of diversity goals of capital construction projects through goal tracking, recovery plans, and outreach.
Work with project teams to strategize on how to utilize M/WBE businesses. Encourage project teams to take an active role in seeking out and utilizing M/WBE on projects.
Coordinate with project managers to ensure M/WBE's have maximum opportunities to bid on design and construction projects.
Implements the evaluation process which includes job audit procedures (i.e., job site visits) to ensure M/WBE and workforce participation in accordance to utilization plans.
Work with the Procurement team to stay informed on prequalification status, contracting and bonding concerns. Attend pre-bid and construction meetings with project teams to ensure that the diversity goals are communicated and implemented.
Partner with Procurement to prepare and maintain current and historical records on the utilization of diversity and/or local residents' participation within the trades on all projects.
Help create and manage recovery plans, if faced with M/WBE goal shortages.
Investigate instances and complaints of non-compliance, collaboratively resolve problems where appropriate and prepare referral materials for enforcement action when appropriate
Identify new relationships and build existing relationships with the M/WBE design and construction community to increase the pool of qualified M/WBE companies available for design and construction projects.
Develop and organize a trade partner programs. Attend and recruit employees to participate in industry outreach events.
Actively engage with local, community, federal, state, and city organizations that support and promote M/WBE construction programs.
Identify targeted opportunities for community partnerships and coordinate and promote employee engagement in those activities.
Stay informed of the economic impact, social issues and trends facing the University to assist in the development of a community plan.
Meet with relevant community organizations, minority and women contractors, and construction and design market participants to discuss M/WBE, workforce issues and problems associated with the project.
Diversify employee representation at M/WBE outreach events to expose more individuals to the community.
Build and maintain a collaborative relationship with contractors and consultants with an emphasis on delivering successful projects which includes meeting diversity goals.
Represent the University and its values to all project stakeholders, internal and external, including establishing and promoting a positive image of University within the community
Works independently with internal and external clients. Uses best practices and in-depth knowledge to review and monitors the goals and objectives of the to ensure the monthly, quarterly, and annual goals are achieved
Implements procedures to ensure that minority-owned business enterprises (MBEs), women-owned business enterprises (WBEs), and local residents are given maximum opportunities to compete for contracts and projects. Evaluates solicitations and coordinates with project managers to ensure that M/WBEs have maximum opportunities to bid on construction projects.
Performs other related was needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
--- Work Experience:
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
--- Certifications:
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Preferred Qualifications
Education:
Bachelor's degree with concentration in Business Management, Urban Planning, or other relevant degree
Experience:
At least five (5) years of experience in construction compliance, business processes, and vendor sourcing
Preferred Competencies
Excellent problem-solving skills and conflict resolution skills.
Evidence of successful and effective customer service and vendor relations.
Knowledge of using management information systems effectively.
Proficiency with Windows-based computers, including common word processing and presentation software required.
Proficiency with Excel.
Knowledge of web-based construction compliance software, as well as project management systems.
Excellent oral and written communication skills.
Adherence to the highest levels of customer service, collaboration, efficiency and effectiveness, credibility, responsiveness, quality, accountability, and respect.
Demonstrated understanding of building design, construction, and trade fields.
Detailed knowledge of design, construction and contracting best practices.
Evidence of well-established relationships with the Chicago design and construction community.
Knowledge of Chicago-based firms, as well as Chicago local and hyper-local firms.
Knowledge of laws, rules, and regulations (i.e., SBA programs).
Working Conditions and Physical Requirements
Travel to various project meetings on campus (i.e., pre-bid meetings, and site visits).
Keyboarding; bending; stooping to reach files; light lifting; standing.
Application Documents:
Cover Letter (required)
Resume (required)
List of References (required)
When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Resume/CV of the application.
Job Family
Financial Management
Role Impact
Individual Contributor
FLSA Status
Exempt
Pay Frequency
Monthly
Scheduled Weekly Hours
40
Benefits Eligible
Yes
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:http://securityreport.uchicago.edu.Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
