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Lead Dispatch-DSR in Phoenix, AZ at Global Medical Response

Posted in Other 30+ days ago.

Location: Phoenix, Arizona





Job Description:














Title
Lead Dispatch-DSR in Phoenix, AZ
Requisition ID
2021-16320

Location

US-AZ-Phoenix

More Information about this Job

Lead Customer Service-Dispatch Division

ComTrans, Inc. is proud to be an affirmative action / equal opportunity employer. All qualified applicants will receive consideration without regard to race, creed, gender, marital status, sexual orientation, citizenship status, color, religion, national origin, age, disability, veteran status, or any other status protected under local, state or federal laws.

VISION:

The Lead Customer Service agent contributes to the profitable growth of ComTrans by providing a high level of customer service through responsiveness, timeliness and identification of areas of improvement. This position also establishes professional relationships with both internal and external customers and acts as a point of contact for external customers.

BASIC FUNCTION:

This position acts as a point of contact for ComTrans data entry staff and external customers. Areas of improvement are identified as well as internal issues and relayed to Dispatch Manager. This position will also be responsible for reviewing and analyzing a variety of internal reports.

ComTrans is a safety sensitive company

Job description(s) are subject to change based on business necessity

EMPLOYEE STATUS: Regular: Full-time; hourly / non-exempt position

REQUIREMENTS:

Education: High School Graduate or equivalent, some college preferred but not required

Age: All ComTrans employees must be at least 18 years old, all driving positions are required to be at least 21 years old as required by insurance. Exceptions may be made for non-driving positions on a case-by-case basis and dependent upon the position and its responsibilities.

Licensing/Registration/Certification:

    Valid AZ driver's license
  • Approved by our insurance company as a driver

  • Company Provided Training/Certifications

  • Have or be able to obtain a level one fingerprint clearance card

  • First Aid/CPR

  • Crisis Prevention and Intervention.

  • Complete ComTrans Driver Certification Training Program.

Skills, Knowledge and Abilities:


  • Communicate effectively in English, both verbally and in writing.

  • Be well organized and efficient

  • Work independently with little supervision

  • Be a strong team player

  • Have excellent driving skills

  • Understand customer service internally and externally

  • Use sound judgment in making decisions and solving problems

  • Utilize time management skills - prioritizing and planning

  • Maintain a high level of confidentiality

  • Be able to de-escalate situations effectively

  • Utilize proper communication skills

  • Have the ability to perform services in a professional and businesslike manner and to the highest standard of professional conduct.

Physical Requirements:

Drive as needed:


  • Ability to stand, climb stairs/steps, escort clients to and from destination, kneel, crouch, reach and extend arms.

  • Able to grasp objects such as steering wheel, car seats, etc

  • Sit in a driving or sitting position from 1 to up to 12 hours.

  • Able to get in and out of vehicles multiple times per day

  • Assisting students/clients in and out of the vehicle's multiple times each day.

  • Able to bend, kneel and secure wheelchairs and clients multiple times per day.

  • Ability to lift or move at least 40 pounds

  • Ability to carry, lift and install child seats into vehicles and secure children into child seats.

  • Able to perform vehicle pre and post trip inspections daily and on any vehicle

  • Able to work in a variety of environments; inside and outside, able to tolerate a variety of climate changes and conditions

Administrative physical requirements:


  • Ability to perform sedentary work involving sitting most of the time and for long periods of time

  • Able to perform fingering activities such as typing

  • Perform repetitive activities such as typing, using a telephone

  • Must have adequate visual acuity as required to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, expansive reading

REPORTING RELATIONSHIPS:

The Customer Service Lead reports directly to the Dispatch Manager.

Customer Service Lead Responsibilities:

The responsibilities of this position include but are not limited to, the following:


  • Check incoming e-mails multiple times per day and respond prior to end of day or sooner

  • Answer incoming calls and assist with transfer as needed

  • Conduct quality assurance on percentage of tickets, analyze and ensure accuracy

  • Check unresolved notes at a minimum of two (2) times/day

  • Check and verify all mileage to ensure entered correctly

  • Generate, analyze, and distribute reports as needed and requested

  • Research and assign Case Managers when none identified in the Dispatch System

  • Verify client ID in the state roster or other sites as needed and required

  • Work closely with Same Day and Next Day Routers for any changes to the transports scheduled for same or next day

  • Coordinate closely with routers regarding special transports (stretchers, provide wheelchair, etc)

  • Be responsive and sensitive to all complaints by following ComTrans formal process for all external complaints. Forward all complaints to program Manager/Supervisor

  • Build a positive working relationship with peers, program staff members and other business units

  • Be observant and communicate trends and changes within programs, communicate with Program Manager

  • Work on special projects as required

  • Back-up all program staff members as needed

  • Build a positive working relationship with case managers/providers through effective communications, written and verbal

  • Assist in improving overall customer service through responsiveness, accuracy and timely turnaround. This includes e-mails, phone calls, faxes, etc.

  • Effectively communicate and speak clearly and listen

  • Communicate any out of the ordinary activity to ComTrans management

  • Work closely with contract department to ensure understanding of contractual requirements and ensure compliance within the Dispatch Department

Driver:

The Customer Service Lead will also be required to fill the position of a ComTrans driver when needed. The responsibilities of this position include but are not limited to, the following:


  • Document transportation issues using professional documentation practices

  • Knowledgeable on the Routine Drivers operation and Guide, including the use of vehicles, routing, mapping, and car seat use

  • Understand and communicate ComTrans policies and procedures as stated in the Employee Handbook

  • Always ensure the safety of students/clients

  • Knowledgeable in the use of appropriate child seats

  • Escort all students/clients into destination sites

  • Practice defensive driving at all times

  • Communicate all issues to the program manager immediately

  • Conduct vehicle check prior to start of day

  • Maintain a safe work environment

  • Use appropriate car seats as needed and required by law

  • Communicate with dispatch, supervisors, and managers regarding all incidents/accidents

  • Always ensure vehicle clean

  • Able to plan route for next day based on manifest provided

  • Ensure vehicle assigned have required supplies (maps, driving directions, vehicle driver identification, fire extinguisher, car seats as needed)

  • Ensure all paperwork is completed; accurate and turned in at the end of each shift

  • Other duties as assigned

MEASUREMENTS OF PERFORMANCE:

The Dispatch Manager will evaluate the performance contribution of the Scheduler using the following criteria:


  • High level of customer service

  • Contract compliance oversight

  • Effective relationships with peers, Management, and external customers.

  • Documentation abilities (accuracy, professionalism, etc)

  • Attendance and reliability


If your passion is coordinating patient care missions where every second counts, apply today!

EEO Statement

Global Medical Response and its family of companies are an Equal Opportunity Employer including Veterans and Disabled