Sponsored Programs Specialist at CareerBuilder

Posted in Other 17 days ago.

Location: Miami, Florida

Job Description:

Current Employees:
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Transforming Lives

The University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida.

With more than 16,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

The Department of Medicine is seeking a full-time Sponsored Programs Specialist for extramural grants management at the Medical Campus.


  • Supports research enterprise of the department through pre-award development and post-award financial management

  • Reviews funding opportunities/program announcements, ensuring eligibility and adherence to guidelines

  • Reviews clinical trial documents, including contract documents, clinical budgets, and clinical trial protocols, and performs risk analysis

  • Meets with faculty and research team to develop timely proposal/submissions for institutional review

  • Guides faculty through the multiple steps of the pre- and post-award process

  • Aids faculty and division in the preparation of all administrative components of proposal development:

    • Compiles required forms and approvals

    • Develops budgets for presentation to principal investigators/administrator and ensures that budget accurately reflects projected costs

    • Provides advice regarding cost sharing and F&A costs and ensures adherence to departmental and institutional policies

  • Maintains repository of documents that will ensure a more efficient grant submission process such as biosketches and other support

  • Maintains grants-related reports for assigned divisions including planned submissions, number of submissions and priority scores for submitted grants

  • Performs post-award functions, including budget distributions, personnel effort allocations, expense monitoring, periodic invoicing, and financial reporting

  • Reviews and approves personnel costing allocations and retroactive transfers

  • Reviews and approves purchase order requisitions, expense reimbursements and transactions and ensures adherence to University and/or sponsoring agency guidelines

  • Reconciles accounts monthly, verifying expenditures, personnel allocations / projections

  • Communicates regularly with faculty and division administrators regarding accounts, including spending patterns, invoicing/reporting due dates, future funding

  • Reviews and initiates outbound subawards and service agreements, assists with vendorization, interfaces with vendor and Contracts team

  • Assists with internal/external audits by verifying expenses, reviewing guidelines and deliverables, and providing supporting documentation

  • Conducts forecasting, data analysis on expenditures

  • Assists with fiscal budget projections and identifies potential decreases in funding

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities, as necessary.


  • Bachelor's degree in Finance, Accounting or related field required.

  • Professional certification in research administration is preferred.

  • Minimum of one (1) year of experience with grants and contracts management, finance/accounting, or other related field.

Knowledge, Skills and Attitudes:

  • Proficient knowledge of Excel and MS Office Suite (Word, Access, Power Point)

  • High level of interpersonal skills is required

  • Excellent English oral and written communication skills

  • Ability to analyze data and formulate conclusions

  • Ability to learn changing technologies related to grants and contracts management

  • Ability to communicate both verbal and in writing with all levels of the organization

  • Ability to manage and prioritize multiple projects/tasks simultaneously

  • Ability to create verbal and written reports

Any appropriate combination of relevant education, experience and/or certifications may be considered.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:


Pay Grade: