As a Studio Coordinator, the support you provide your Studio Director and Principals helps bring projects to life. You enjoy helping others prioritize and manage their schedules. You use your InDesign skills to edit, format and/or prepare presentations.
What You Will Do
Support Studio Directors and Principals with all administrative needs, including scheduling of meetings, expense reports, correspondence, etc.
Assist Studio Director with operational aspects of running the studio, including but not limited to, organizing studio meetings, weekly and monthly staffing, financial tracking, timecard and PTO tracking and approvals, proposal/presentation preparation, PDP (Professional Development Planning) coordination for studio team members and you.
Assist Studio Directors and studio with administrative aspects of projects including project work and client coordination, design and image work for project proposals, qualifications packages, contracts, meeting notes, project filing, documentation support, and internal/external presentations.
Work with other Studio Coordinators to cover Principals/Studio Directors/studios as needed and on special projects.
Partner with studio Social Chairs to produce virtual events within the studio.
Serve as back-up for reception and other Studio Coordinators.
Other administrative duties as required.
Take on additional responsibilities when we return to the office, including:
Travel arrangements
Coordinating clients meeting with the hospitality team
Working with the studio to maintain an organized studio space
Your Qualifications
Must have at least 3-5 years of experience in an administrative support position
Bachelor's degree is required
Experience in a professional service firm preferred
Proficient in Microsoft Office (Word, Excel and PowerPoint), Microsoft Teams, Tableau is a plus
Strong knowledge of Adobe InDesign required - Miro is a plus
Strong attention to detail and the ability to multi-task and prioritize required
Excellent verbal and written communication a must
Ability to communicate and interact effectively with all levels of management
Exceptional customer service orientation
Must be self-motivated, resourceful and entrepreneurial
*Please provide examples of InDesign work
Life at Gensler
We encourage our employees to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays and paid time off. We also offer a 401k, profit sharing, employee stock ownership and twice annual bonus opportunities.
Gensler is proud to be an equal opportunity workplace and is an affirmative action employer. All aspects of employment decisions will be based on merit, competence, performance, and business needs. We do not discriminate on the bases of any status protected under federal, state, or local law.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.If you need assistance or an accommodation due to a disability you may contact ushere. We celebrate diversity and are committed to creating an inclusive environment for our colleagues.
