The Cash Applications Coordinator is directly responsible for performing data entry and related duties for payments received. This includes maintaining ledgers, credit balances, and resolving account irregularities. The Cash Applications Coordinator will also generate refunds, adjustments, and any other accounting transactions requests related to A/R management. This position involves diplomatic interaction with customers to provide payment information and billing support in order to facilitate swift payment of invoices due to the organization.
Primary Accountabilities:
Cash Posting and Daily Balancing (95%)
Retrieve payment data daily from banks and other money sources and prepare for posting
Post payments to various applications/systems to ensure that aging data is maintained in an accurate and timely manner
Prepare and scan physical checks for deposit to bank
Complete analysis and review of clients’ DSO
Review credit balances, refunds, and adjustments, and apply adjustments and/or corrections to invoice records
Balance daily posting batches to bank data; prepare and distribute reconciliation reports and statistics to key personnel
Work with customers to arrange payment of outstanding and late accounts; prepare documentation for manufacturer/agent (vendor forms, W9, etc.)
Investigate and resolve Invoicing discrepancies or misapplied cash transactions
Interact with customers
Other duties (5%)
Filing of electronic and physical daily payment documentation
Special projects as assigned
Required Qualification:
High School Diploma or equivalent
Minimum 3 years work experience and/or any equivalent combination of experience and training that provides the required knowledge, skills, and abilities needed to complete the major responsibilities/essential functions of the position.
Individual Competencies:
Ability to work in fast-paced, multiple priority, team focused environment
High level of accuracy and attention to detail
Highly proficient with 10-key data entry
Ability to analyze large data sets and prepare reports
Must have inquisitive nature; ability to fully understand job function and impact to the organization in order to identify potential accounting or customer issues
Ability to adapt to change
Ability to interact professionally with all level of the organization
Strong work ethic and positive team attitude
Technology Competencies:
Microsoft Excel (highly proficient)
G-Suite (proficient)
The physical demands described here are representative of those that must be met by an associate to successfully perform the major job responsibilities (essential functions) of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the major job responsibilities. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.
While performing the duties of this job, the associate is:
Regularly required to use hands to finger, handle or feel objects, tools or controls, and reach with hands or arms.
Regularly required to talk or hear and read instructions on a computer monitor and/or printed on paper.
Frequently required to stand, kneel or stoop, and lift and/or move up to 20 pounds.
Regularly required to view items at an extremely close range and must be able to adjust and readjust focus
Occasionally: Job requires this activity up to 33% of the time
Frequently: Job requires this activity between 33% - 66% of the time
Regularly: Job requires this activity more than 66% of the time
Safety:
Support a safe work environment by following safety rules and regulations and reporting all safety hazards.
