Job Description:

Located in the heart of World Golf Village, Westminster St. Augustine is currently accepting applications for the position of Staffing Coordinator to work on a full-time basis. As part of the Nursing Team, the Staffing Coordinator will coordinate staffing schedules, ensure staffing for nursing units on all shifts, provide supervision for new Health Center employees, assist in developing individualized orientation plans based on the learning needs of employees, assist the nursing staff with maintenance of the medical records, nursing stations, and other medical/secretarial duties, maintain resident medical records in accordance with federal and state guidelines, and assist with the Quality Assurance program.

EOE, DFWP - "We honor those who have served."

We Offer:

• Medical Insurance – three plan options

• Wellness credit opportunity of $50 per pay period

• Dental Insurance – three plan options

• Vision Insurance

• Short Term Disability

• Flexible Spending Plans for medical and dependent care

• Basic Life & AD&D Insurance – benefit amount is three times annual salary

• Long Term Disability – premium paid by company

• Voluntary Term Life Insurance – available to employee, spouse and child(ren)

• Voluntary Hospital Indemnity Plan

• Voluntary Group Accident and Voluntary Group Critical Illness

• Health Advocate – free assistance with resolving healthcare and insurance related issues

• 403(b) Retirement Plan and Profit Sharing Plan

• PTO Hours (hours can be sold in 20 hour increments as long as 80 hours remain afterwards)

• Bereavement Leave

• Paid Jury Duty

• Employee Assistance Program (EAP) - free counseling for employees and their families

• Tuition Reimbursement Program (after 1 year of service)

• Resident Christmas Fund for employees

• Foundation Mercy Fund

• Free Flu Shots and Hepatitis B vaccinations

• Discounted Meals

• Tickets at Work – discount pricing on travel and entertainment options

• Free Parking

• Training & Career growth

 

ESSENTIAL POSITION FUNCTIONS:

The Staffing Coordinator position must comply with all applicable rules, policies, standards and guidelines related to employment with Westminster Communities including:

1. Responsible for preparing the monthly schedule for nurses and aides based on census needs. The schedule must be posted at least 2 weeks in advance.


2. Closely monitor the headcount to ensure the Health Center is meeting the census and budget requirements. Post daily and or weekly updates to the schedule.


3. Submit approved PTO Request Forms, Missed Punch Forms, Lunch Break Forms and other payroll related documentation on a bi-weekly basis. Accuracy and timeliness are required for this function.


4. Maintain a record of Call-offs and no-call/no-shows. Immediately inform the Unit Manager or Nurse Supervisor of employee’s unplanned absences.


5. Maintain and prepare the Daily Nursing Analysis and staffing calculations for Long Term Care facilities.


6. Assist the ADON & the DON with tracking and processing employee related documentation (evaluations, counseling, etc).


7. Responsible for placing orders and maintaining required inventory levels for all Central Supply supplies.


8. Receives and properly stocks supplies. Provides receiving documentation to the Finance Dept representative in a timely fashion. Completes monthly billing for supplies.


9. Maintain floor stock closets with the established inventory levels (properly filled) at all times.


10. Maintain all medical records related to admissions and discharges.


11. Thin charts, breakdown closed charts, maintain file overflow, and manage storage requirements of old records. Maintain Medicare records/charts in proper order.


12. Must follow HIPAA regulations and guidelines for medical records release and maintenance.


13. Ensure proper forms are used in charts.


14. Review medical records in Electronic Chart System (ECS).


15. Fill all record requests following HIPAA requirements and guidelines.


16. Make appointments for residents including round trip transportation to health care providers.


17. Place orders and maintain required inventory levels for all supplies.


18. Receive and properly stock supplies. Provide receiving documentation to the Finance Dept in a timely fashion. Complete monthly billing for supplies.


19. Maintain floor stock closets with the established inventory levels at all times.

The above job description is not to be construed as a complete listing of the assignments and responsibilities assigned to any employees; nor are such assignments restricted to those precisely listed in this description. This job description may change from time to time as the needs of the organization change.

 

ESSENTIAL QUALIFICATIONS:

 

Education: High School Diploma required   Minimum 2 years staffing experience, preferably in nursing.

 

Experience: Minimum one-year experience in health care marketing and/or Assisted Living sales, case management or long-term care. Working knowledge of Medicare, Medicaid, and managed care protocols in a long-term care market preferred. Preferable experience in nursing, ward clerk, business, or related fields, with a working knowledge of medical terminology. Typing skills helpful. Basic medical secretarial knowledge helpful. Certified Nursing Certificate preferred. Must be familiar with long term care of the older adult and be able to function under the direction of health professionals. Previous nursing home experience helpful. Must be familiar with long term care of the older adult and the state and federal rules and regulations governing skilled nursing facilities and adult congregate living facilities. Must have the ability to effectively communicate with staff members when preparing the monthly schedule.

Physical/Environmental Requirements:

Balancing, Grasping, Pushing, Climbing, Kneeling, Reclining, Crouching, Lifting, Standing, Fingering, Lifting up to 40 lbs., Stooping

Sensory and communicative activities with or without prosthetics of this position are:

Feeling, Smelling, Hearing, Speaking, Seeing, Speaking

 

An individual in this position will be exposed to:

Inside/outside environmental conditions, bloodborne pathogens, respiratory pathogens, physical equipment hazards

 

MUST BE ABLE TO COPE WITH MENTAL AND EMOTIONAL STRESS OF THIS POSITION.

See job description

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