Job Description:

Position purpose:
Do you thrive working in a dynamic and creative hands-on environment?
The 4A's Foundation exists to advocate for and connect multicultural talent to the marketing industry and to amplify and catalyze multicultural voices and actions within their organizations.
We are a small but dynamic team; we make an impact every day by developing and deploying programs to advance diversity, equity and inclusion across the advertising and marketing industry. The Associate, MAIP reports to the Program Manager - MAIP as well as the 4A's Foundation Director, and will be the direct point of contact for MAIP Fellows and interested students. We want to hear your voice; we believe inclusivity leads to success. Be part of the team and see what impact you can make.
Qualities that will help you thrive in this role:

The ability to engage and support students

Adept Communication

Creativity

Sense of humor

Attention to detail

Responsibilities:

As the Associate, MAIP you will act as one of the direct points of contact to the MAIP Fellow community and interested students. You will be required to support recruitment efforts and manage student engagement throughout the year. Key to success will be your ability to support all activities across the MAIP program, including outreach to students, institutions, partners and agencies as directed. In addition to these tasks you will be required to;

Provide administrative support, including, rafting general meeting notes for 4A's Foundation team

Maintain and manage the MAIP database, which includes regular checks and audits.

Support the Program Manager in tracking MAIP fellow application and agency data via the in-house tracking system - AlumniQ

Support tracking of MAIP fellow data across the following areas:

Recruitment (ambassadors, colleges and universities and interested students)

MAIP student application and selection

MAIP Virtual Spring Training content uploads and fellow completion

MAIP Coach Pairing

Orientation and Kickoff

MAIP Labs

Responsible for MAIP fellow housing and travel invoicing (Dependent on in-person program)

Participate in the planning and execution of MAIP related activities and staff and supervise partner events/info sessions as requested.

Maintain effective and proactive communication between all program/project participants to ensure all expectations are understood and executed in a timely manner

Create post-event/project evaluations and compile insights from such evaluations

Qualifications & Capabilities

At least 1+ years agency/industry experience (Bachelor's degree preferred but not essential)

Knowledge of MS Office Suite (Word, Excel and PowerPoint) and Google Drive

Excellent organization and administrative skills

Outstanding written and verbal communications with attention to detail

Design experience (PS, Illustrator, online design tools) preferred

Strong knowledge of social media platforms (Instagram, Facebook, Twitter, LinkedIn, etc.)

Ability to travel and work overtime hours

MAIP Alumni preferred

Previous experience in account management, project management, recruiting or talent preferred

Preferred MAIP Alumni

About the 4A's Foundation
Established in 1997, the 4A's Foundation has been investing in education and providing financial support, primarily through scholarships, for future multicultural advertising and media executives. The 4A's Foundation team discovers, develops and delivers best-in-class diverse talent to the industry through pipeline programs, scholarships, grants and training from the high school to professional level for all stages of one's career. Established in 1973, the 4A's Multicultural Advertising Intern Program's (MAIP) mission is to provide the advertising industry with the best talent through world-class development opportunities. For over four decades, MAIP has been the industry leader in accomplishing this mission. Unmatched in size and scale, MAIP has evolved into a professional development program and network. We impact the lives of over 3,000 professionals by providing the platform to launch and sustain their careers.

About the 4A's

The 4A's was established in 1917 to promote, advance, and defend the interests of our member agencies, employees and the advertising and marketing industries overall. We empower our members to drive commerce, spark connections, and shape culture through infinite creativity. With a focus on advocacy, talent and the value of creativity and technology to drive business growth and cultural change, the organization serves 600+ member agencies across 1,200 offices, which help direct more than 85% of total U.S. advertising spend. The 4A's includes the 4A's Benefits division, which insures more than 160,000 employees; the government relations team, who advocate for policies to support the industry; and the 4A's Foundation, which advocates for and connects multicultural talent to the marketing industry by fostering a culture of curiosity, creativity and craft to fuel a more ?equitable future for the industry.

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