The Administrative Assistant assists the General Manager with clerical and technical support by performing a variety of administrative and office support duties for multiple managers in the operations and regional offices as applicable.
ESSENTIAL FUNCTIONS
Greet visitors
Answer the operator line and direct calls to the appropriate place
Set up, maintain and distribute speed dial information for the phone/fax lines
Coordinate voice mail set up
Compile (in cooperation with Transportation) and distribute transportation provider list
Keep all equipment up and running including postal meter, copiers, computer & servers (via IT Dept.), fax machines and phone lines
Regularly restock supplies and paper as needed including copiers, faxes,break room, etc
Ensures all call recordings are backed up and archived
Coordinates new hire information and employee benefits documentation for the HR contact person in the operation center
Coordinates office maintenance and cleaning (to include windows & carpets)by working with the landlord, cleaning service(s) and other services the operation may require, e.g., water dispenser, shredding service, plumber, electrician, security service, etc.
Handling inbound/outbound mail including information packets and/or contracts for potential transportation providers
Prepare expense reports
Purchasing office supplies and maintaining supplies & inventory neatly and orderly
Scheduling appointments
Typing correspondence
POSITION QUALIFICATIONS
Education
High School Graduate or General Education Degree
Skills & Experience
2 years prior experience as an Administrative Assistant
Prior experience in an Administrative Assistant position, supporting multiple managers and senior managers
Strong verbal, written and interpersonal communication skills
Superior time management and problem solving skills
Must be highly organized and able to multi task
Thorough knowledge of administrative practices and procedures
Able to handle highest level of confidential information
Detail oriented
Timeliness and accuracy are essential
Ability to accurately type 50 correct words per minute
Computer/Equipment Skills:
Must be proficient with Microsoft Word, Excel, Power Point, Outlook
Must be able to operate general office equipment
We value our team members and realize the importance of benefits for you and your family.
ModivCare offers a comprehensive benefits package to include the following:
Medical, Dental, and Vision insurance
Employer Paid Basic Life Insurance and AD&D
Voluntary Life Insurance (Employee/Spouse/Child)
Health Care and Dependent Care Flexible Spending Accounts
Pre-Tax and Post --Tax Commuter and Parking Benefits
401(k) Retirement Savings Plan with Company Match
Paid Time Off
Paid Parental Leave
Short-Term and Long-Term Disability
Tuition Reimbursement
Employee Discounts (retail, hotel, food, restaurants, car rental and much more!!)
