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Office Services Administrator I at C & W Services

Posted in Other 30+ days ago.

Location: San Francisco, California





Job Description:

Job Title

Office Services Administrator I

Job Description Summary

Sort mail by station and deliver all incoming and outgoing mail, faxes and copy projects. This office uses computer programs to scan, save and process mail/faxes. Receive and deliver all incoming packages (i.e. Fedex, UPS, Airborne, Eastern Connection etc.). Pick up and deliver copy jobs, faxes and packages. Keep daily records of all incoming and outgoing mail and packages. Sorting, look-up, proper marking and direction of all U.S.P.S. mail, overnight and interoffice mail. Advise user of mailroom procedures and mailing operations. Proper procedures will be set, updated when necessary, and adhered to at all time. Complete and deliver completed projects from the copy center back to the customer on various machines (ex: Toshiba, Xerox) with a variety of specifications (ex: binding, padding, cutting, numbering).

Job Description

Duties and Responsibilities include but are not limited to:

1. Delivery and pick up of mail, copy projects and faxes throughout floors to and from Office Services. This includes mail/fax saving and distribution via EDocs and client computer programs.

2. Delivery and pick up of Fedex, UPS, Airborne, Eastern Connection and priority mail and any other incoming packages from various vendors.

3. Help keep inventory of all supplies in mail areas. This includes UPS shipping supplies, Eastern Connection supplies, boxes etc.

4. Assist and advise end users of mail and shipping procedures, i.e. bulk mailings, international shipping etc.

5. Maintain daily logs and stat information for tracking and reporting purposes.

6. Audit and update mail lists

8. Audit and update Mail personnel regarding any misdirected/unidentified mail.

9. Process all incoming mail and overnight packages.

10. Process all outgoing and interoffice mail.

11. Meter all outgoing U.S.P.S. mail.

12. Run copy and print job requests per requirements of customer for finished project including print size, finishing, binding, collating, etc.

13. Work with customers for print proof approvals and special instructions for each job request.

14. Maintain print/copy job log for tracking and billing needs.

15. Communicate job status to customer for all copy/print jobs.

C&W Services is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity, protected veteran status or any other characteristic protected by law.


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