Key Responsibilities
• Provide administrative support to the Chief Executive Officer.
• Anticipate CEO needs and take thoughtful action.
• Work as a partner to the CEO to help manage company goals and priorities.
• Manage CEO personal inbox, travel arrangements, and expense reports.
• Draft written responses or replies by phone or e-mail when necessary.
• Act as a liaison for the Leadership team and people leaders.
• Liaise with Board members and their administrative staffs; set annual Board meetings provide. Planning, technical and administrative support to the Board
• Assist with internal communications such as preparing and proofreading while managing the delivery of such announcements in a timely manner.
• Occasionally attend meetings on behalf of the CEO.
• Support Executive in managing department budget(s).
• Commit to working together as one team, exceed service expectations by developing positive relationships and treat others with value and respect.
• Exhibit an honest and committed effort to delivering as promised, never compromising quality.
• Seek opportunities for personal and professional development. Attend all company required training and actively participate in development conversations with the executive team.

Required Qualifications

• 3-5 years’ of Operations and Executive Assistant experience, supporting senior level leaders/executives.
• Work independently in an effective and efficient manner.
• 2+ years of project management experience; the ability to manage multiple projects simultaneously with minimal oversight.
• The ability to use the internet and various web browser/live meeting software required; also, intermediate experience with all products MS Office 365 Suite. Software efficiency update research and implementation experience.
• Implement structure, processes and efficiencies.
• Strong ability to execute work with a diversity, equity, and inclusion lens.
• Significant executive support experience, including supporting C-level executives. Hold executive accountable in meeting company goals.
• Ability to recognize and understand organizational issues and minimize distractions for CEO.
• Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.
• Technical proficiency and problem-solving skills related to: IT infrastructure; IT support and troubleshooting; and cloud-based environments (web-based applications).
• Strong verbal and written communication skills.
• Exceptional organizational skills and impeccable attention to detail.
• High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, donors, and funded partners.
• Make appropriate, informed decisions regarding priorities and available time.

Desired Qualifications

• Bachelor’s degree; MBA a plus but not required.
• People savvy. Highly refined and professional verbal communication skills; also, experience writing and editing internal communications, including corporate and executive level.
• Ability to develop strategic, executive level partnerships and collaborate with other business and functional areas.
• Ability to handle confidential material in a professional manner.
• Ability to take initiative and work independently with minimal supervision in a structured environment.
• Strong research and analytical skills.
• Strong organizational, multi-tasking, and prioritizing skills.
• Strong attention to detail and accuracy skills.
• Ability to execute in a fast paced, high demand, environment while balancing multiple priorities.
• Ability to be flexible and adjust plans quickly to meet changing business needs.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Excellent judgment is essential.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.

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