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Executive Assistant at Thomas Management LLC

Posted in Admin - Clerical 30+ days ago.

Type: Full-Time
Location: Meridian, Idaho





Job Description:

The Executive Assistant provides proactive, comprehensive administrative support to the President/CEO and Executive Leadership Team including internal and external meeting scheduling, special projects, complex daily calendaring, meeting agenda and slide deck preparation, confidential correspondence, and event/conference management. 


  • Provide proactive preparation and collection/distribution of supporting information for upcoming meetings.

  • Creates and edits internal and external correspondence.

  • Confirms logistics for onsite and virtual meetings, coordinating audio/visual and IT support, as required.

  • Arrange travel details for senior leadership team members.

  • Answers and directs phone calls providing assistance as necessary.

  • Maintain the CEO's schedule, including day-to-day meetings, and management of projects and priorities.

  • Provides executive-level administrative support services to the Executive Leadership team, including handling requests for information, supporting written and verbal communication, coordinating with vendors and business partners, providing updates to pertinent departments, receiving visitors, and general administrative duties.

  • Prepare and track expense reports including reconciliation of credit card receipts.

  • Act as a liaison to the Board in scheduling and coordinating meetings and strategic planning sessions.

  • Managing the timely and thorough completion of contracts and amendments.

  • Document preparation, organization, proofreading, editing and quality assurance.

Job Requirements


  • Five years of experience in senior business support or a high-level administrative support role.

  • Strong computer and software skills including Word, Excel, PowerPoint, and Outlook.

  • Ability to compose and edit clear, professional correspondence.

  • Positive attitude, strong work ethic, and self-starter with attention to detail.

  • Strong professional communication skills, both verbal and written.

  • Must be able to work in a team environment.

  • Manage multiple priorities in a disciplined and structured manner.

  • Excellent relationship builder with ability to maintain confidential/sensitive information.

  • Demonstrates the ability to manage a complex project to completion.

 

Thomas Cuisine is an award-winning, privately-held contract foodservice company operating in 18 states and growing.  We advocate the healing power of whole foods.  We believe in preparing scratch-made cuisine fresh each day.  Our clients include hospitals, upscale senior living communities and corporate dining facilities.  Every Thomas Cuisine team member is an ambassador, carrying out our mission, reflecting our values and building relationships while "doing the right thing".  We seek to make a valuable difference to those we serve- one nutritious meal at a time  

REAL Food | Genuine Service | Enduring Relationships 

See job description





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