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Accounts Payable Associate at Vicinity

Posted in Management 30+ days ago.

Type: Full-Time
Location: Trenton, New Jersey

Job Description:

With 19 networks in 13 major cities, Vicinity Energy is North America’s largest provider of district energy solutions, offering energy investment, infrastructure and management to municipal, commercial and institutional customers with mission-critical energy needs. Our 450+ skilled engineers, operators and energy experts have a singular dedication to our customers’ success and a relentless focus on delivering efficient energy, resilient management and operation of cooling and heating networks, the production of green energy and carbon footprint reductions for the customers and communities in which we serve.


The Accounts Payable Associate will be responsible for the accounts payable cycle for multiple business units. This is a full-time non-exempt position. This position reports to the Regional Office Manager. This role is located in Trenton, NJ.


1. Review and process receipts, invoices, and credit memos into Accounts Payable System

2. Obtain invoice approval from appropriate site manager as needed

3. Resolve issues with invoice discrepancies prior to entry 

4. Prepare check and wire requests

5. Enter purchase requisitions as needed 

6. Prepare reports for projects and for other departments as needed

7. Verify vendor accounts by reconciling statements and transactions

8. Apply knowledge and understanding of individual vendor accounts to handle vendor inquiries efficiently and effectively, resolve account problems, disputes, misapplied payments

9. Participate in month-end and yearly close process

10. Provide data as needed for internal and external audits

11. Provide other site administrative support as needed

Qualifications and Experience

1. Associates degree or equivalent work experience in Finance, Accounting, Business Administration, or related field required

2. Experience working in Energy and / or Manufacturing preferred 

3. Minimum of 1-3 years of full-cycle AP experience in corporate accounting environment

4. Minimum 1 year of experience with account reconciliation and reporting

5. Proficient with Microsoft Office suite 

6. Microsoft Dynamics 365 and/or Maximo experience preferred

7. Strong analytical and problem-solving skills 

8. General knowledge of internal control requirements in addition to accounting and purchasing processes

9. Strong communication and interpersonal skills. Must possess ability to interact effectively with colleagues at all levels of the organization 

10. High level of integrity and dependability with a strong sense of urgency

11. Ability to manage many complex projects simultaneously and contribute productively to a team environment

Physical Requirements 

1. Ability to use a computer and additional office equipment throughout the day 

2. Ability to sit at a desk or workstation while working on the computer for extended periods of time

3. Light lifting and moving items such as boxes may be required

4. This position will be located at an active industrial site

5. Some local travel will be required as needed