This job listing has expired and the position may no longer be open for hire.

Administrative Assistant I at Silicon Valley Bank

Posted in General Business 30+ days ago.

Type: Full-Time
Location: Santa Clara, California





Job Description:

Join a bank like no other.

When you work with the world's most innovative companies, you know you're making a difference.

Our clients are the game changers, leaders and investors who fuel the global innovation economy. They're the businesses behind the next medical breakthroughs. And the visionaries whose new technologies could transform the way people live and work.

They come to SVB for our expertise, deep network and 30 years of experience in the industries we serve, and to partner with passionate, enterprising SVBers, dedicated to helping them grow and succeed at every stage of their business.

Join the SVB team and help bring our clients' world-changing ideas to life.

We are looking for an experienced administrative assistant to join our Global Service's administrative staff and partner with our SVB Talent Acquisition Team and provide the following support:


  • Provide extensive interview scheduling for both FTE and contractor hiring
  • Provide onboarding support for various Global Services Leadership Teams
  • Collaborate with internal and external partners, clients and interview candidates
  • Collaborate closely with other Global Service Administrative Assistants and Division Support Manager
  • Assist in coordination of recruiting and hiring drives
  • Assist with extensive multi-calendar scheduling
  • Able to communicate professionally and confidently with all communication
  • Compile meeting materials, process guides and manuals as needed
  • Assist with domestic and international travel arrangements and preparing travel itineraries when needed
  • Assist with employee engagement events
  • Assist in data compilation (including Excel reports) and updating reports
  • Maintain and follow-up on deliverables and action items
  • Position reports to the Division Support Manager of Global Services

Qualifications:

  • Bachelor's Degree and/or 3-5 Years administrative assisting experience specifically in recruiting and onboarding
  • Experience using Taleo and contractor/temporary employee recruiting platforms
  • Approach challenges with a positive and solutions-minded perspective
  • Attention to detail in all aspects of the job description
  • Strong project management skills and the ability to pivot quickly and seamlessly
  • Perform successfully in high pressure situations with strict deadlines
  • Managing project deliverables with key stakeholders across the bank and third parties
  • Ability to work closely with other team members domestic and international
  • Ability to communicate professionally and promptly with SVB external and internal partners





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