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PAYROLL SPECIALIST at Skid Row Housing Trust

Posted in Admin - Clerical 30+ days ago.

Type: Full-Time
Location: Los Angeles, California





Job Description:

ORGANIZATION OVERVIEW

For over 30 years, The Skid Row Housing Trust (the Trust) has achieved recognition as a full-spectrum, influential, and innovative market leader in holistic solutions to the challenges of homelessness and equitable community development.  We are known for articulating models of housing and services that are now national best practices.  The Trust leverages an award-winning real estate portfolio representing a $613MM investment in Los Angeles’ Central City; 2,000+ residents and 200+ employees; and partnerships that thread together the expertise of architects and builders, health & social service providers, and civic and community leaders.  Our integrated approach facilitates long-term housing retention rates for those who have experienced homelessness, next-level assistance to people who are ready for greater independence, and blight-reversing buildings that act as tent poles for neighborhood resilience.  Decades of experience combined with data unique to our processes guide the Trust’s policy work and our advocacy for outcome-driven change.  Homelessness has reached a crisis level nationally, and the Trust’s capabilities have attracted strong demand.  Staff positions are responsive to organizational maximization, agility, and expansion.

The mission of the Trust is to provide permanent supportive housing so that people who have experienced homelessness, prolonged extreme poverty, poor health, disabilities, mental illness and/or addiction can lead safe, stable lives in wellness.  We advance our mission through best-in-class staff, dedicated volunteers, symbiotic partnerships, and strategic decisions based on data analysis and interpretation.

POSITION SUMMARY

Working under the direction of the VP of Human Resources and Talent Management, the Payroll Specialist, is responsible for all aspects of payroll, maintaining the HRIS system Paycom, and related timekeeping system. Demonstrate advanced knowledge of local, state and federal employment laws and procedures and advanced knowledge of wage and hour laws. Ability to analyze and interpret data. Ability to make decisions and solve problems while working under pressure, prioritize and organize effectively, show judgment and initiative and to accomplish job duties. The primary functions of this position are to ensure that employees are paid on time and that their paychecks are accurate and ensuring that new employees are properly oriented and enrolled in selected benefit programs.  This position requires an individual capable of handling extremely sensitive information. The essential duties and responsibilities of this position include, but are not limited to, the following:

ESSENTIAL FUNCTIONS

Payroll and Timekeeping


  • Ensure timely receipt of all employee electronic timekeeping information for each pay period.  Monitor and maintain the time and attendance databases and report any delinquent/missing time entries to the appropriate supervisor on a semi-monthly basis. Review time entries for overtime, vacation and/or sick time off and unpaid leave and prepare data for entry into the payroll system.

  • Input new hire and termination information, salary and/or wage changes, employee labor allocations, employee benefit deductions (403b, medical/dental/vision, transit discount, and voluntary benefits), into the payroll system as necessary.  Conduct Quarterly audit of payroll and deductions

  • Notify Payroll Company of any employee wage withholding, notify employee of relevant information, and ensure system has capture withholding amounts.

  • Ensure the timely submission of payroll information to the Controller for review of funds for payroll processing. Respond to questions from Controller/ Accounting department, correction of errors, if any, assistance during audits of HR/ Payroll related information. Ensure timely submission of payroll information to paycom for processing.

  • Follow process and prepare requests for manual checks as required. Prepare check distributing after payroll has been processed

  • Receive, update and monitor all vacation and floating holiday time off requests.

  • Other duties as requested through Human Resources Manager.

Payroll Administration


  • Ensure timely receipt of all benefit-related electronic timekeeping information for each pay period.

  • Review payroll entries for paid and/or unpaid leave (FMLA, LOA, workers’ compensation) in preparation for entry into the payroll system.

  • Input new hire and termination information, salary and/or wage changes and employee benefit deductions (403b, medical/dental/vision, MTA B-Tap, and voluntary benefits), into the payroll system as necessary.

  • Prepare benefit-related employee wage withholding orders for input into payroll system and administer relevant information to enable payroll processor to send wage withholding amounts to the appropriate agency; and

  • Ensure timely submission of benefit-related payroll information to the payroll system.

Compliance


  • Organize and maintain employee files in compliance with State and Federal regulations and in accordance with the organization’s established policies and procedures.

  • Assist the Human Resources Manager in conducting pre-audit file reviews annually to ensure that all files contain appropriate written documentation to support all employee actions such as salary changes, employee benefits enrollment choices, etc.

  • Manage leave accrual and usage, including vacation, sick leave, family leave, jury duty leave, short-term and long-term disability, and other leaves provided for in the Employee Handbook.

  • Respond to requests for information from management and assist employees with completion of appropriate documents and ensure timely receipt of leave-related communications from medical providers.

  • Prepare information requested or required for compliance with all applicable laws for approval by the Human Resources Manager and/or Chief Operating Officer; and

  • Develop and implement staff development programs to communicate Human Resources policies, procedures, programs and laws.

Supervisory Responsibilities

This position does not supervise any other personnel.

These are general guidelines based on the minimum experience normally considered essential to the satisfactory performance of this job.  Individual abilities may result in some deviation from these guidelines.
 
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills and/or abilities required.
 
Individuals must be able to take initiative and make good decisions under pressure.  Individuals must be able to get along with employees and colleagues.
 

Education and Experience


  • A minimum three (3) to five (5) years’ experience in human resources and/or benefit administration, or equivalent combination of education and experience in related field. 

Language and Communication Skills


  • Above-average interpersonal, verbal and written communication skills.

  • Bilingual fluency in English/Spanish a plus, but not required.

  • A strong, proven ability to interact well with all levels in an organization and to work as a productive team member.

Mathematical Skills


  • Strong ability to review, comprehend, analyze and monitor benefits costs; and

  • Strong ability to calculate figures and amounts such as salary increases, retroactive wages, benefits share of cost calculations, and benefits invoices.

Reasoning, Critical Thinking, Judgment and Discretion Skills


  • Effectively manage and solve problems.

  • Effectively handle sensitive situations with complex variables where only limited information exists.

  • Ability to work well with others; and

  • Ability to recognize and appropriately convey the sensitive nature of any situation and the ability to keep all matters appropriately confidential is necessary.

Computer Skills


  • Excellent computer skills, including Microsoft Office applications such as Outlook, Word and Excel and the ability to learn proper use of payroll and HRIS software programs, as needed.

Other Skills and Abilities


  • Strong ability to take directives from the Human Resources Manager.

  • Evidence of the practice of a high level of confidentiality.

  • Strong ability to prioritize a heavy workload and handle simultaneous tasks, and be organized and self-motivated with strong attention to detail.

  • Excellent ability to perform simple to complex as well as variable or repetitive tasks.

  • Flexible and adaptable to work plan and organizational changes.

  • Work in a collaborative manner as a member of a team.

  • Demonstrate at all times cooperative behavior with colleagues and supervisors, and strong ability to relate professionally and maintain positive relationships with colleagues and co-workers; and

  • Maintain a professional personal appearance at all times.

Certificates, Licenses, Registrations


  • Proof of ability to work in the United States; and

  • Must have and maintain a valid California driver's license and auto insurance at all times and have the availability of an insured vehicle to travel within the organization’s service area.

WORK ENVIRONMENT

The environment for this position is for a shared office that is clean and comfortable.  It may include some minor annoyances such as noise, odors, drafts, etc.  The incumbent is in a non-confined setting in which he or she is free to move about at will.

Moderate to high stress work pace.  Noise level is low to moderate. Corporate culture is friendly and goal oriented.  Direct supervision is limited, requiring self-motivation and organization.

Physical ActivityPerforms all or some of the following tasks during the workday:  Sitting, standing, walking, reading, writing/typing, speaking and listening. May lift and carry up to 10lbs periodically, stoop/reach to file or obtain documents from cabinets/drawers.

Equipment Used: Standard office equipment such as telephone, computer, printer, fax and copy machine.  May be required to visit other SRHT or community locations via personal vehicle or public transport on an occasional basis.

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job.

SALARY AND BENEFITS

Salary is commensurate with qualifications and experience. Company-paid benefit package includes: Two (2) weeks annual vacation accrual, nine (9) paid holidays, ten (10) sick days accrual, float day(s), company-paid health, dental and vision insurance, STD, LTD, and life insurance. Voluntary employee-paid and additional benefits include: Additional life insurance, critical and accidental insurance, discount Transit pass, and eligibility to participate in 403(b) plan.

 

Skid Row Housing Trust is an equal-opportunity employer and will consider for employment any and all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring ("Ban-the-Box") Ordinance.





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