Loan Records Specialist I or II at S&T Bank

Posted in Admin - Clerical 4 days ago.

This job brought to you by eQuest

Type: Full-Time
Location: Indiana, Pennsylvania





Job Description:

Work Days and Expected Hours:


Monday-Friday: 8:00 AM to 5:00 PM


(Additional hours as necessary to meet the objectives of the department).


FunctionPerform various clerical duties in support of the Loan Records department.


Duties and ResponsibilitiesMaintains a good working relationship with all bank employees. Demonstrates the ability to work independently Works as a team player to contribute to the success of the department and in turn the organization


Performs the following functions within the specified unit:


Commercial and/or Attorney Loans:



  • Document verification of new and modified commercial loans.  Identification of missing documents, signatures, dates, and collateral to be tracked for renewal.

  • Setup tracking of document exceptions and collateral in tickler systems 

  • Preparation of loan documents for scanning and retention of required original documents.

  • Document importing, filing, retrieval and research of loan documentation

  • Researches and resolves questions for internal and external customers

  • Assumes additional duties as required

Business Banking and/or Consumer Loans:



  • Document verification of new and modified business banking loans. Identification of missing documents, signatures, dates, and collateral to be tracked for renewal.

  • Setup tracking of document exceptions in the tickler systems

  • Preparation of loan documents for scanning, quality control of images, retention of required original documents, and destruction of remaining physical documents

  • Document importing, filing, retrieval and research of loan documentation

  • Researches and resolves questions for internal and external customers

  • Assumes additional duties as required

Document Imaging and Quality Control:



  • Document imaging of loan documents, tax receipts, participation shadow files, insurance policies, trailing loan documents, and system maintenance forms. 

  • Indexing of documents to the designated loans.

  • Quality control of the images, retention of required original documents, and destruction of remaining physical documents.

  • Review new account source and name change reports.

  • Document importing of mortgage and denied/withdrawn loan files.

  • Request FNMA paid loan notes from BNY Mellon

Collateral Insurance:



  • Sorting of incoming insurance mail by new policies, renewals, cancellations, and reinstatements

  • Indexing of documents to the designated loans and quality control of the images.

  • Review of collateral insurance policies for required information,

  • Format Excel spreadsheets for tracking of collateral insurance

  • Work insurance reports and update tickler systems for renewal policies on consumer loans.

  • Follow up on cancellations with agents and lenders.  

  • Prepare hazard force placed checklists and flood calculation worksheets for lapsed or insufficient insurance coverage on consumer loans.

  • Submit transmittals for force placement of insurance on consumer loans.

  • Produce customer form letters in Microsoft Word.  

  • Document importing, filing, tracking, retrieval and research of consumer loan documentation.

  • Researches and resolves questions for internal and external customers

  • Assumes additional duties as required

Paid Loans:



  • Review paid loan reports and pull physical loan folders for processing

  • Release of collateral held on loans: vehicle titles, assignment of life insurance, brokerage or stock, and termination of UCC filings

  • Preparation of partial real estate releases and mortgage/assignment of rent satisfaction pieces for satisfaction of liens at the courthouses

  • Update collateral tracking items in tickler systems

  • Calculation of prepayment penalties and loan payoff quotes/letters

  • Issuance of letters of guarantee of vehicle title

  • Produce and mail paid loan letters to borrowers

  • Document importing, filing, tracking, retrieval, and research of loan documentation

  • Quality control of images, retention of required original documents and destruction of remaining physical documents.

  • Researches and resolves questions for internal and external customers

  • Assumes additional duties as required

Physical Demands


Operates a keypad device or office equipment: 90% of the day. The primary parts of the body involved in performing these tasks are the fingers, thumb, hands, and wrists. Requires the use of manual dexterity skills for typing, filing, and data entry up to 90% of the business day. Specific vision requirements include close vision of 18”-20” for computer work.  The job requires reaching above the shoulders, occasionally, which is slow in speed. Bending and twisting is required, occasionally, which is slow in speed. Climbing a ladder is required occasionally. Standing is required 10% of the day which includes bending. Sitting is required 90% of the day in a straight position. Walking is required 5% of the day which is slow is speed. Routinely lifts 10 lbs. Must be able to occasionally lift and/or move up to 25 lbs. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Bank Operations





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