The Human Resources Administrative Assistant is responsible for performing administrative duties related to the operations of the Human Resources Department and provide support to other departments within the location as required.
Answer and direct departmental phone calls, emails, and faxes.
Receive and distribute mail for the department.
Schedule and organize appointments for the Human Resources staff.
Handle all personnel files (both electronic and paper) to include creating, maintaining, and archiving files in accordance with company policy, state, and federal regulations, as well as accrediting standards.
File correspondence via document scanning system both accurately and timely.
Conduct audits on personnel files to ensure employee documentation is up to date. For documentation that contain expiration dates, obtain new employee documentation.
Provide support to the department regarding the Human Resources Information System (HRIS) to include, data entry, general reporting, troubleshooting employee problems surround the HRIS, and other tasks as assigned.
Maintain compliance with USCIS Form I-9 Employment Eligibility Verification to include the maintenance and periodic audit of I-9 forms.
Maintain up-to-date list of open positions, communicate open jobs to internal and external partners, post listing to external job boards.
Conduct pre-hire processes to include, reference checks, background screening and drug screening results.
Prepare, support, and maintain a variety of reports using appropriate reporting tools (Excel, CSV, HRIS, etc.)
Reconcile department related invoicing monthly.
Serve as back-up to the front desk receptionist as necessary, including but not limited to, answering office lines, greeting visitors/vendors, utilize building paging system, and processing check deposits for Accounting.
Complete other duties as assigned.
Articulate thoughts and ideas clearly and effectively in written and oral forms.
Critical Thinking/Problem Solving
Obtain, interpret, and use knowledge, facts, and data to make decisions and overcome problems.
Work within a team structure and can negotiate and manage conflict. Exhibit a positive workplace attitude that encourages advancement towards common goals.
Use existing digital technologies ethically and efficiently to solve problems, complete tasks, and accomplish goals. Demonstrate adaptability to new and emerging technologies.
Demonstrate personal accountability, effective work habits, and understand the impact of non-verbal communication on professional work image. Demonstrates integrity and ethical behavior, acts responsibly, and able to learn from mistakes.
Identify and articulate skills, strengths, knowledge, and experiences relevant to position desired and career goals as well as identify areas necessary for professional growth.
Value, respect, and learn from diverse cultures, races, ages, gender, sexual orientations, and religions. Demonstrate openness, inclusiveness, sensitivity, and the ability to interact respectfully with all individuals.
Education and Experience
High school diploma or equivalent is required.
Two years of administrative assistance is required, previous experience in Human Resources preferred.
Experience with MS Office Suite applications
Ability to pass pre-screening requirements including background and drug screenings.