Executive Assistant - Journeyman (DHS) at Broadleaf, Inc.

Posted in Admin - Clerical 3 days ago.

This job brought to you by eQuest

Type: Full-Time
Location: Washington, Washington DC





Job Description:

Broadleaf, Inc has been featured as one of Inc. Magazine's "Top 5000 fastest growing companies". Broadleaf, Inc has established itself as #146 (2020) from #733 (2019).  www.inc.com/profile/broadleaf

Founded in 2009 and headquartered in Virginia, Broadleaf is a Native Hawaiian Organization (NHO) owned small business. We are a mature 8(a) firm who has achieved Capability Maturity Model Integration (CMMI) Level 3 for Development, CMMI Level 3 for Services, and ISO 9001, ISO 27001, and ISO 14001 certifications. These quality improvement programs directly influence our management and technical solutions.
Unlike other small businesses, our certifications prove that we have mature processes and procedures which will be used to deliver a high-quality service to our clients.

What is an NHO?
Native Hawaiian Organization or NHO is a community service organization serving Native Hawaiians in the State of Hawaii which is a not-for-profit organization chartered by the State of Hawaii, is controlled by Native Hawaiians, and whose business activities will principally benefit such Native Hawaiians.

Our NHO’s Mission
NHO is a non-profit organization designed to benefit the Hawaii people through the development and advocacy of Science, Technology, Engineering and Math (STEM) education and by promoting Hawaii’s role as America’s Gateway to the Pacific.
Our NHO supports this missions through an agenda that facilitates community resilience, development, economic prosperity, and strengthens Hawaii’s relationships with its Asia-Pacific neighbors.


  • The role of the Executive Assistant in the front office for the FPS Region 11 is to create an organized, professional environment for the Regional Director (RD) and Security Director. The Executive Assistant will possess outstanding organizational skills, outstanding communication skills, exceptional writing capabilities and be capable of using the DHS systems necessary to support he Directors. These systems include, WebTA, Concur Government Edition, Correspondence tracking tool and all MS office Suite applications. The EA will often be the voice and first point of contact for FPS in dealing with our stakeholders and other FPS Offices with the Region, at headquarters and across the country.

Duties:


  • Manage and prepare the schedule, coordinate travel arrangements, and handle all facets of administrative duties required to support the Federal Protective Service as a Law Enforcement Agency

  • Developing taskings, briefings, reports, fact sheets, talking points, communications, and outreach for the FPS Regional 11 program office Directors Office.

  • Reviewing work products, requiring a high degree of familiarity with relevant policies, programs, and standards; identify issues and opportunities for improvement to the Director and Deputy Director.

  • Managing internal and external communications to include speaker requests and associated clearance processes, development of charts, memorandum, reports, letters and tasks, reviewing briefings and presentations, and coordinating participation of senior executives at major events.

  • Developing templates and standards to report on activities not covered by DHS, NPPD, or templates and standards.

  • Ensuring task coordination across FPS Branches/Districts while providing quality control to advance information-sharing.

  • Researching and recommending changes to policy through participation in policy related Headquarters tasks and meetings.

  • Developing meeting reports and tracking status of assignments.

  • Reviewing and editing: Strategic planning documents, Policy guidance, Implementation guidelines, Memorandum, reports, fact sheets, briefs, excel reports and tasks, roles and responsibility descriptions and tables of organization.

  • Operating correspondence management system to track and monitor all internal and external tasks.

  • Position may require extended hours periodically as requested from the COR directly to the CO for authorization due to mission critical task assignments.

Education Requirements:


  • Bachelors Degree

Basic Qualifications:


  • Three (3) to Ten (10) years experience providing executive administrative support

  • Highly attentive and proactive

  • Expert with Microsoft Office Suite - Be able to do the following:

    • Pull .csv files from databases, analyze, manipulate and pull data into existing excel files.


    • Vlookup function from two or more files and pull data linked to a common data point. (i.e. two files have building numbers, but one has financials, the other has the vendor.)

    • Sorting function at multiple levels 

    • Data subtotals at multiple levels

    • Know that if sorting isn’t done first, subtotals and Vlookups will be wrong.

    • Macros

    • Pivot tables

Work Environment and Physical Demands:


  • Normal Office Environment

Benefits:


  • Health, Dental, Vision, 401K Matching, AD&D Insurance

  • EEO Employer F/M/Vet/Disabled





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