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PVT Senior Administrator at Clemens Food Group

Posted in Other 30+ days ago.

Location: Hatfield, Pennsylvania





Job Description:


PVT Senior Administrator

Job Locations

US-PA-Hatfield


















Requisition ID
2021-15129
# of Openings Remaining
1
Employment Status
Regular Full-Time
Shift
1st Shift

Overview


































































































Operational Support
Field driver calls regarding unloading fee payment
Track and reconcile unloading fees
Respond to ETA inquiries from customers (internal and external) and carriers.
Assist in analysis of operational performance - provide insight to dispatch team on areas of improvement
Schedule all delivery appointments for upcoming deliveries
Arrange lodging reservations for overnight drivers.
Manage asset tracking and oversight (trailer tracking, yard management, etc.)
Manage and evaluate cross dock operation
General Administration
Photocopy paperwork required to be sent to customer.
Order office supplies.
Field calls from Credit Department regarding copies of proof of deliveries.
Uniform ordering and spend tracking - Drivers
Cross dock Management
Enter daily cross dock orders into transportation management software (TMW Suite)
Work with Driver Managers to schedule successful cross dock delivery
Build and develop volume with current and potential cross dock customers
Manage and troubleshoot delivery challenges, maintain communication with customers
Team CFG
Serve as back-up for operational team
Serve as back up for live haul billing.
Serve as back up for carrier freight bill processing.
Participate in weekly Administration meeting.
Create and modify Standard Operation Procedures for area of expertise.
Cross-train with all office team to be able to flex with demands
Perform daily Clemens Food Group freight billings for delivery, shuttle service and pick ups.

Responsibilities










The ability to: readily modify, respond to and integrate change with minimal personal resistance; identify elements of a problem situation and understand which components are critical.
The ability to: quickly recover from adversity; stay on course in times of difficulty; handle rejection on a personal level based on self-esteem; direct one's energies towards the completion of a goal without an external catalyst.
The ability to identify actions necessary to achieve task completion and to obtain results: the ability to meet schedules, deadlines, quotas, and performance goals.
The ability to prioritize and complete tasks in order to deliver desired outcomes within allotted time frames.
The ability to organize and motivate people to accomplish goals while creating a sense of order and direction.
The ability to: personally affect others' actions, decisions, opinions or thinking; instill a sense of value for the task at hand; develop and invoke a self-starting attitude in others; understand the needs and desires of others.
The ability to: establish a process for activities that lead to the implementation of systems, procedures or outcomes; identify long range goals and design plans to attain them; understand the needs of a situation and establish effective action plans; evaluate future implications of current decisions and actions.
The ability to identify alternative solutions to a problem and to select the best option; the ability to identify the system component that is causing the error, as well as the options available for resolving it and completing the task.

Qualifications







Minimum 1 to 5 years of administrative experience
Transportation industry experience preferred
Advanced proficiency in Excel.
Customer facing experience required
Detail-oriented with the ability to review processes and identify internal control gaps.


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