At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our 39,000 employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.

Fixed Term Position

The administrative assistant will support the Employee Health Services Department and will be responsible for the day to day activities in the infirmary.

Job Requirements

• Handle office tasks, such as answering telephone calls, filing, administer the physician’s agenda, coordinating meetings, and ordering supplies.


• Greet and assist visitors.


• Coordinate and confirm medical appointments (e.g., physician, EAP, physical therapy, etc.).


• Receive, create electronic copy and deliver medical certificates to EHS staff, as instructed.


• Use computer to generate reports, transcribe minutes from meetings, create presentations, and maintain EHS SharePoint site.


• Administer electronic medical records to ensure completion and HIPAA compliance.


• Generate purchase orders and work orders for services in the EHS.


• Administer and manage roster of assignment of special parkings for expecting mothers and/or handicap.


• Coordinate and/or support clinics and wellness activities.


• Document controller for EHS procedures.


• Participate in teams as assigned.


• Make travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations, when requested.


• Maintain polite and professional communication via phone, e-mail, and mail.


• Excellent interpersonal skills that promote engagement and teamwork.

Basic Qualifications

• Bachelor’s degree in Office Systems Administration or Office Management, preferable


• Fluent in English and Spanish is required

• At least 3 years of experience providing administrative support to a Manager or above and in an office environment

Eli Lilly and Company, Lilly USA, LLC and our wholly owned subsidiaries (collectively “Lilly”) are committed to help individuals with disabilities to participate in the workforce and ensure equal opportunity to compete for jobs. If you require an accommodation to submit a resume for positions at Lilly, please email Lilly Human Resources ( Lilly_Recruiting_Compliance@lists.lilly.com ) for further assistance. Please note This email address is intended for use only to request an accommodation as part of the application process. Any other correspondence will not receive a response.

Lilly is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.