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Senior Assistant, Principal & Major Gifts at Dana Farber Cancer Institute

Posted in Legal 30+ days ago.

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Type: Full-Time
Location: BROOKLINE, Massachusetts

Job Description:

Senior Assistant, Principal & Major GiftsDana-Farber Cancer InstituteBrookline, MAThe Senior Assistant provides administrative support for one or two Assistant Vice Presidents (AVP), Principal & Major Gifts (PMG), which raises funds from individuals, families, and family foundations for priorities in research and care across Dana-Farber. This role includes managing revenue and activity reports, budgets, data entry for general fundraising activities, special projects, correspondence, scheduling meetings and appointments, and serving as a resource for colleagues on PMG and across the Division. Responsible for assisting the entire Division with reaching financial goals.Dana-Farber is currently in the quiet phase of its campaign ? the largest and most ambitious fundraising effort in the Institute’s history; one that will serve as a catalyst, enabling the Institute to change the landscape of cancer medicine and, ultimately, eradicate the disease.RequirementsPRIMARY DUTIES AND RESPONSIBILITIES:Assist Assistant Vice President(s) in handling specific projects pertaining to team needs, including monthly, quarterly, and fiscal year reporting for revenue and budgets;Assist in management and allocation of Principal & Major Gifts (PMG) budget through annual planning, opening and completing purchasing orders, ordering supplies, and reviewing and organizing p-card expenses;Maintain organizational and management systems and databases; operate with a working knowledge of Microsoft Office, ClearView fundraising software, and other systems used by the Philanthropy office;Serve as contact for PMG business rules for colleagues on PMG and across the Division;Train new assistants on PMG procedures and serve as contact for data entry inquiries;Assist Assistant Vice President(s) in fundraising activities, including tracking prospects, entering data, and conducting preliminary research on donors/prospects as needed;Draft acknowledgements to donors and assist the development of cultivation material and gift proposals;Work with Assistant Vice President(s) to facilitate prospect strategies and stewardship and liaise with Donor Relations colleagues to ensure timely donor reporting;Process checks and gifts of securities, in coordination with gift processing and office protocols, handle terms of agreement and correspondence related to gifts;Answer phones and respond to inquiries from Philanthropy and Institute colleagues;Provide back-up support for front desk as requested.SUPERVISORY RESPONSIBILITIES:Reports to Assistant Vice President(s). This position may have supervisory responsibilities of interns/temps but will seek major decision-making authority from direct supervisor. However, independent decision-making on day-to-day tasks and good judgment is required for interacting with confidential information, as well as Institute prospects/ donors, Trustees, faculty, and staff.QualificationsMINIMUM JOB QUALIFICATIONS:Bachelor’s degree is preferred as this level position is often considered a “base” for someone pursuing a Philanthropy career.  1-3 years of administrative experience.KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:Excellent written and verbal communications skills are necessary with a strong orientation to customer service. Fantastic organizational skills and ability to manage a variety of projects are key. Excellent judgment a must.  Directed and self-starting attitude with the ability to work independently as well as part of a team and work with a variety of personalities. Solid computer skills and competency in Microsoft Office Suite products is absolutely necessary.This position will evaluate current programs and create and execute approved plans to expand and diversify the donors and participants for the events assigned in order to broaden our donor base and create even more inclusive events. Experience with diverse donors is a plus.PATIENT CONTACT:No.WORKING CONDITIONS:Typical office setting. Some over-time or weekend work is required.* To protect the health and safety of our patients and staff, in person donor visits and travel are on hold and will resume in accordance with Institute guidelines. APPLICATION REQUIREMENTS: Resume and cover letter required with application submission.For more information, or to apply, please visit: Dana-Farber:Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.DIVISION OF PHILANTHROPY INCLUSION, DIVERSITY, & EQUITY COMMITMENT STATEMENT:We’re stronger together.In the Division of Philanthropy, we believe in the power of different voices. We encourage authenticity and diversity of every individual within our community. Our collective voices – donors, volunteers, staff, and patients alike – allow us to work together towards a world without cancer. Committed to being a place of inclusivity, belonging, and change, these are our core values. DFCI DISCLAIMER:The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.  Requirements are subject to possible modification to reasonably accommodate qualified individuals with disabilities.  This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.Embody Dana-Farber’s Core Values: Impact; Excellence; Compassion & Respect; and Discovery every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute.  Foster an ethical, positive, results-oriented culture founded on open communication. DFCI offers a competitive benefits package including generous healthcare and retirement plans, at minimum 3-weeks’ vacation time in addition to 9 paid holidays, a flexible work environment, and work/life balance. We also provide an array of professional development opportunities.**All benefits subject to Institute changesDana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.