Job Description:

Department
UChicago COVID Testing Program

About the Department
The University of Chicago is committed to maintaining distinctive academic and intellectual qualities and values while working to protect the health of students, faculty, other academic appointees, postdoctoral researchers, staff, visitors, and our broader community. In close collaboration with public health experts and UChicago Medicine, the University is implementing a wide range of health and well-being practices to help keep our campus safe and is committed to creating a campus culture focused on shared responsibility for protecting the health and safety of every member of our community. More information about the planning and resumption of programs and operations on campus can be found at https://goforward.uchicago.edu/ This is a temporary position that is expected to last 6-9 months with the possibility of extension based on mutual agreement.

Job Summary
This role will have administrative oversight of COVID-19 testing sites on the university's campus where students, staff, and faculty will self-collect test samples. Reporting to the UChicago COVID Testing Program Executive Director, the Testing Site Administrator will oversee day to day testing site administration responsibilities for weekly testing of a cohort of faculty, students or staff.

The Administrator will be responsible for planning, directing, coordinating and managing daily operations of the UChicago Testing Program. Providing various office and location support activities. Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the testing program to which the support is being provided; ensures the correct functioning of facilities, office and/or business support services.

This is a temporary position that is expected to last 6-9 months with the possibility of extension based on mutual agreement. It will also be on-campus with no availability to work remotely.

Responsibilities
- Responsible for supporting daily site operations and other duties assigned by the Executive Director.
- Assists in onboarding and offboarding processes for staff members, including temporary workers.
- Position is on-campus with no availability to work remotely.
- This is a temporary position that is expected to last 6-9 months with the possibility of extension based on mutual agreement.
- Provides confidential and high-level administrative support for a leader. Stays informed of activities relating to University programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from leader's office to University. May staff Board of Directors meetings. Relieves leaders of administrative responsibilities.
- Initiates correspondence and other written materials under own signature or for signature of the leader. Triages emails and telephone calls for action. Resolves routine and complex inquiries. May act as liaison to Board of Directors.
- Prepares special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar, exercising considerable discretion and judgment as to priorities and effective use of the leader's time.
- Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. May manage a portion of the leader's budget, monitoring and reconciling accounts. Prepares financial and/or administrative reports.
- Performs other related work as needed.

Minimum Qualifications

Education:Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).
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Work Experience:Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.
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Certifications:
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Preferred Qualifications

Education:
- High School diploma or GED.

Experience:
- Working knowledge in and daily management /oversight of working sites.
- Demonstrated experience and expertise in managing different sites in a healthcare environment.
- Higher education experience.

Preferred Competencies
- Excellent interpersonal and communication skills.
- Demonstrated ability to organize and prioritize workload.
- Demonstrated good judgment and decision-making capabilities.
- Strong customer service orientation and a commitment to excellence and accuracy while working in a fast paced, multi-tasked environment.
- Proficiency with computers, data entry and analysis.
- Background with electronic medical records.
- Handle confidential information with professionalism and discretion.
- Excellent time management, organizational, problem solving and project management skills.

Application Documents
- Resume/CV (required)
- References Contact Information (3) (preferred)
- Cover letter (preferred)

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Resume/CV of the application.

Job Family
Administration & Management

Role Impact
Individual Contributor

FLSA Status
Exempt

Pay Frequency
Monthly

Scheduled Weekly Hours
40

Benefits Eligible
Yes

Drug Test Required
No

Health Screen Required
No

Motor Vehicle Record Inquiry Required
No

Posting Statement

The University of Chicago is an and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via .

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:.Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637..

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