Scheduled phone interview spots are limited – apply today! Apply now and we will let you know how you can become part of our REMARKABLE UW Health team.

UW Health recently received some exciting news from “Best Hospitals” rankings, including University Hospital being named Wisconsin’s #1 hospital for the ninth year in a row—and for the first time ever— we made the list of the 20 most highly ranked hospitals in the nation!

We are seeking an Administrative Operations Assistant to:

• In partnership with department leadership, coordinate administrative aspects of a department, unit, project or area, including preparation of reports, researching issues and assisting in updating policies, procedures, manuals, and administrative tools.


• Provide leadership support with management of calendars, maintenance of agendas, taking meeting minutes, and the coordination of activities and schedules of management and department teams.

Education:

Minimum - High School diploma or equivalent.

Preferred - Associate Degree in Business Administration or related field.

Work Experience:

Minimum – One (1) year of experience in an administrative support role.

Preferred – Three (3) years of experience in an administrative support function. Previous experience in a health care setting.

Required Skills, Knowledge, and Abilities:

• Excellent verbal and written communication skills.


• Excellent computer skills.  Experience with word processing, database and spreadsheet software programs.


• Ability to establish and maintain effective working relationships with coworkers, department administrative staff, interdepartmental contacts and the general public.


• Ability to plan and organize the workflow in a busy office/unit environment and be self-directed and work with minimal supervision.


• Ability to be flexible in response to changing demands. 


• Ability to handle a high volume of work under pressure.


• Resourceful in problem solving, initiative and good judgment

Physical Requirements:

Sedentary: Ability to lift up to 10 pounds maximum and occasionally lifting and/or carrying such articles as dockets, ledgers and small tools.  Although a sedentary job is defined as one, which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties.  Jobs are sedentary if walking and standing are required only occasionally and other sedentary criteria are met.

Work Schedule:

100% FTE, 40 hours per week.  Scheduled shifts are 8:30 am – 5:00 pm, Monday – Friday.  Hours may vary based on the operational needs of the department.

UW Health Administrative Facilities - UW Health has administrative locations throughout Madison and beyond where thousands of employees provide vital support to our clinical areas. These locations are home to departments such as Access Services, Compliance, Human Resources, Information Services, Patient Medical Records, Payroll and many others.

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UW Hospital and Clinics benefits

UW Health values and embraces diversity and is proud to be an Equal Employment Opportunity, Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, gender identity or expression, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.