JOB TITLE: Business Operations Specialist II-3d MAW

PROJECT OVERVIEW:

\\"This position is contingent upon contract award\\"

Provide manpower operations, management analysis, operational planning, exercise design/participation, and assessment support while serving as an advisor to 3d MAW leadership. Support all planning and execution of commander level engagements

JOB DESCRIPTION AND RESPONSIBILITIES:

- Support management of the Commanding General's schedule through scheduling management, distribution of relevant calendars to key personnel, minimization/resolution of scheduling conflicts, and communications synchronization across the staff

- Assist in synchronizing the efforts of the Aides-de-Camp, Family Readiness Officers, other primary and special staff, and personal staff in order to harmonize all activities required to support the official schedule

- Support travel requirements and register as a Non-Designated Executive Agent (NDEA) in the Defense Travel System (DTS) to enable the authorization and signature of travel documents for staff members, assign responsibilities compliance with the Joint Travel Regulations (JTR) and Naval Supply (NAVSUP)

- Review personal and other correspondence and maintain timely work flow of all correspondence.

- Provide support for coordination of major staff actions to meet deadlines for reports, requests for information, disasters or mishaps, and or issues concerning media attention

- Support subordinate staffs and external agencies and organizations, as required, to plan, de-conflict, and schedule short and long-term reoccurring events for the Command Staff Group

- Coordinate all 3rd MAW Staff planning and execution supporting Commander level conferences and meetings

- Provide support to tasks related to the official travel and prepare appropriate documents to make necessary travel and conference arrangements for the senior staff members

- Assist in travel coordination, to include: itinerary development, transportation planning, lodging arrangements, per diem, miscellaneous expenses, and visit/country clearances

- Support planning and execution of Wing- and Marine Corps-level conferences, meetings, and special events for as many as 700 by-invitation-only guests in support of official or community relations (COMREL) requirements or goals

- Coordinate with operations and Communications Strategy (COMMSTRAT) personnel for distinguished visitor briefings and tours, such as foreign national visits, Congressional Delegation teams, veteran's organizations, or other external agency visitors to promote the programs, interests, and COMREL of the Marine Corps and 3rd MAW

- Support development of the Command Protocol Plan for major public events aboard MCAS Miramar

- Work with the Station Commander's staff to ensure administrative and protocol milestones are achieved to accommodate the public, distinguished guests, and the media

- Provide subject matter expertise in planning for the 3rd MAW Non-appropriated Funds (NAF), Official Representation Funds (ORF) and Official Entertain Funds (OEF)

- Assist with the coordination of the 3rd MAW Protocol Program in accordance with polices and regulations governing the program

- Provide recommendations for software for reports (such as database, spreadsheet, and graphics programs), data categories to be established, sorting and calculating functions to be performed, and procedures for entering, retrieving and presenting data

REQUIRED SKILLS AND QUALIFICATIONS:

Security Clearance: Secret

- Must be a US Citizen

- Secret Clearance

- 8 - 10 year's military executive administrative experience

- Bachelor's Degree (6 years' additional work experience may be substituted for a Bachelor's Degree. Associate's Degree plus four (4) additional years' experience may be substituted for a Bachelor's Degree)

DESIRED SKILLS AND QUALIFICATIONS:

- Executive level or general/flag staff experience

- PMI Schedule certification

- Knowledge of substantive programs and administrative procedures of the major departments related to the administrative functioning and protocol procedures of a Flag level command

- Demonstrated knowledge of military systems policies and systems such as Joint Travel Regulations, Defense Travel System, Performance Evaluation System, and the Government Travel Charge Card (GTCC) program

- Experience in planning, managing, and reconciling annual budgets of over $10,000

WORK LOCATION: Camp Pendleton, CA

TRAVEL: 20%

KEY WORDS: Marine Corps; Marine Corps Aviation; Executive; General Officer; Flag Officer; Aviation; Management Analysis; 3d Marine Air Wing; Marine Corps Air Station Miramar; Defense Readiness Reporting System (DRRS), Total Force Management System (TFSMS), Marine Corps Total Force System (MCTFS) database, and Joint Travel Regulations (JTR).

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