Job Description:

Clay Lacy Aviation has been providing private jet services around the globe since 1968. Taking pride in the pursuit of perfection is at the center of everything that we do. Our most valuable asset is our experienced team. If you are goal-oriented, dedicated, proactive and enjoy a customer-centric culture, we would be delighted to get to know you better.

This is a Temporary, 40 hour per week position for approximately 90 to 180 day (duration subject to change) and is an onsite position and not remote. 

The ideal candidate performs highly responsible, and complex duties as a confidential assistant to our VP. Will have an outstanding experience with attentiveness to detail, integrity, dependability, strong work ethic, excellent interpersonal communication skills, the ability to multitask, be self-sufficient, maintain composure, problem solve, and adapt. This position will provide dedicated support to an executive team by tending to administrative needs including internal and external communication, coordinating activities and events, managing a detailed calendar, preparing presentations, coordinating travel plans, and capable of carrying out multiple projects. All while prioritizing tasks and using exceptional organizational skills. You will be the backbone of the company and help us achieve great things!

All applicants must submit to pre-employment drug screen and background check.

Responsibilities:

The responsibilities can vary widely across more than one business venture and others assigned by the VP. See below for a general overview (included but not limited to):

• Manage and maintain executive’s calendar


• Telephone coverage: screens calls, take messages and answers inquiries


• Correspond via phone, email, and text in a polished and professional manner


• Maintain Action Items, Call Lists, Invites, Meetings, and Follow-up lists


• Acts as liaison between the VP and staff, departments, and the public


• Maintains and updates a complete list of all open items for Management Staff reporting to the VP


• Establishes and maintains effective relationships with both internal and external customers


• Coordinate travel arrangements: air, hotel accommodations, and ground transportation


• Reading and analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner


• Prepare reports, and presentations; collect and analyze information


• Take high-level, potentially vague assignments and fill in the blank with little to no directions


• Handle multiple projects at once, with the ability to handle urgent requests promptly


• Support special projects, and events; ensuring airport approval


• Maintains confidential files and records of correspondence, documents, reports, and other material


• Interact with customers/clients when appropriate and problem solve if needed


• Demonstrate discretion, diplomacy, and sensitivity regarding confidential information


• Assist with light bookkeeping and accounting per policy and procedure


• Ability to be flexible with hours and shifts to meet the needs of the position


• Maintain composure in stressful situations


• Involved in taking minutes at meetings

Education

Bachelor’s degree in business, aviation management, or a related field preferred.

Experience

Two to five years of related experience and/or training. General aviation experience a plus.

Skills and Abilities

• Excellent written and communications and interpersonal skills


• Ability to prepare quality presentation documents utilizing PowerPoint, Word and other tools and software


• Strong computer skills including MS Suite, data management software and other software programs


• Experience planning and executing small to large-scale company and executive-level events, activities and travel coordination


• Team-oriented dedication to great customer service


• Knowledge of the general aviation industry, aircraft makes and models


• Motivated and proactive, with extraordinary problem-solving skills; proven track record of making things happen, and anticipating needs


• Ability to work well under tight deadlines and respond to rapidly changing demands and fulfill efficient follow-ups. Think and act independently


• The ability to physically project and exercise the highest degree of integrity, professionalism, diplomacy, and discretion required


• Must be able to pass drug screening and background checks.


• Requires valid California Driver’s License with a clean DMV record

 

Equal Opportunity Employer

In compliance with the Americans with Disabilities Act, the company provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

 

About Clay Lacy Aviation

Founded in 1968 by legendary aviator and industry pioneer Clay Lacy. Today, Clay Lacy Aviation is considered the world’s most experienced operator of private jets. Prominent individuals and leading corporations trust Clay Lacy for aircraft management, charter, maintenance, avionics, interiors and FBO services. The company has aircraft operations and regional offices across the U.S., including a full-service FBO at Van Nuys Airport in Los Angeles, and FAA Part 145 aircraft maintenance centers in Los Angeles, San Diego and Oxford, Connecticut. With the most knowledgeable team in the industry, Clay Lacy delivers superior safety, service and value to aircraft owners and jet travelers worldwide. 

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