The purpose of the Surgical Technology Clinical Coordinator is to ensure appropriate educational clinical experiences for the surgical technology students and availability of sufficient clinical slots/sites. It is the responsibility of the Clinical Coordinator to prepare the students for their clinical experience with lab practice, classroom lectures and scheduling of physicals and clinical orientation for the clinical placement. All Concorde associates are required to display professionalism and uphold Concorde’s Mission and the core values of respect for the individual, integrity, teamwork, customer service, and achievement.
KEY RESPONSIBILITIES
Scheduling/Coordination of student clinical hours and assignments
Scheduling of clinical instructors at clinical sites
Bi-weekly verification that students have met their clinical objectives
Maintenance of documented quarterly communications with all clinical affiliates, via clinical preplanning package, to relay important clinical information, (i.e.: upcoming schedule of clinical assignments, schedule changes, testing, documentation, etc.)
Assist with pre‑clinical skills assessment, regular classroom and other instructional assignments.
Identify and secure new clinical affiliates as required by the program. Maintain existing clinical affiliate sites and slots available for clinical instruction at each site
Inventory and procure equipment/supplies and assure readiness of the clinical laboratory. Report all broken, defective or needed equipment to Program Director and the Academic Dean immediately and suggest remedy
Documented visits to all clinical sites on a regularly scheduled basis as approved by the Program Director
Audits of student bi-weekly clinical evaluation forms to assure current and accurate records
Scoring of student's oral examinations and case presentations
Attend selected local ST educational meetings and other appropriate Surgical Professional Society functions when not conflicting with school duties
Participate in all program graduation and pinning ceremonies
Processing of students’ physical examination reports to assure compliance
Solve clinical problems as they arise
Anticipate potential problems, plan and implement interventions to address each problem effectively
Demonstrate effective communications employing verbal, written, and electronic modalities
Assist the Program Director with any assigned projects
Other duties as assigned by the Program Director
The ST Clinical Coordinator is responsible for the following procedures:
Daily
Student advisement
Utilize CampusNexus to post comments on student advisement
Monitor instructor assignments at each clinical site and daily attendance reporting
Provide clinical site coverage as may be needed
Verify that clinical instructors are at clinical sites
Weekly
Collect and assess clinical preceptor evaluations from all instructors on all students
Audit clinical evaluations and other documentation for accuracy to determine appropriateness of clinical assignments
Marketing calls for the purpose of obtaining new clinical sites/slots
Weekly clinical report documentation to Program Director
Assess clinical documentation for completion
Monitor clinical schedule to assure students are completing assignments in compliance with CAAHEP standards
Post any revisions of clinical instructor schedules
Monthly
Verification that students have met appropriate objectives
Process student physical examination reports for completeness
Visit and document visits to clinical sites for purpose of auditing instructors, observing students and meeting with Department Directors
Complete clinical compliance reports, i.e. assessments and actions plans
Assure bi‑weekly clinical evaluations of student's performance are current and properly documented
Assure student's clinical assignments are current and everyone is aware of where students will be
Quarterly
Open letter to all clinical sites notifying designated supervisors of clinical assignment schedules
Quarterly goals and objectives to Program Director
Make site visits for preceptor training and keep "Preceptor Training Log" current
Ongoing
Assist in orientation of new students and admissions reps
Assist in training of all new Surgical Technology faculty
Assist in evaluating case presentations
Assist as needed with classroom instruction and preclinical lab and assigned assessment activities
Accurately maintain the program clinical Injury Log with follow-up scheduled as appropriate
Marketing visits for the purpose of obtaining new clinical sites
Assist Admissions Department in recruitment activities
Maintain clinical site folders to include scheduling documents, student check‑off's and hospital contracts
Assure up‑to‑date list of clinical affiliates, clinical educators and their input activities
Attend two advisory board meetings a year
Complete follow‑up Action Reports on all identified problems
Keep all clinical event schedules current on each class. Maintain master clinical assignment board
Turn in completed student clinical folders at the end of each clinical term
Assess all clinical evaluation forms, attendance records, and bi‑weekly grade reports
Assist with department management with assistance from Academic Dean in Program Director’s absence
Assist Program Director with any assigned project
Schedule student clinical assignments and rotations
Assist in pre‑clinical classroom and other instruction as assigned
Anticipate, plan interventions, and clinical problems
SUPERVISORY RESPONSIBILITY
The Clinical Coordinator is responsible for the supervision of students at the clinical sites/laboratory. The Surgical Technology Clinical Coordinator is responsible for the scheduling and supervising of clinical instructors, so that the clinical students are all seen as required by the program.
The Clinical Coordinator must have knowledge of the surgical technology field and the clinical application of the classroom knowledge. The Clinical Coordinator must have problem solving skills with critical thinking as a major component of his/her ability. Organization and time management skills are required. The knowledge of and skill with computer applications have become an essential component of performing the duties required of the Clinical Coordinator.
EXPERIENCE/EDUCATION (updated 9.30.2020)
Must be credentialed in the field of surgical technology through a national certification program that is accredited by the National Commission on Certifying Agencies (NCCA)
Minimum of four years clinical experience in surgical technology with at least 3 years in the operating room scrub role within the last 5 years
Minimum of an associate degree in surgical technology
