Job Description:

Description

About Us:

EMCOR Government Services offers an experienced single-source solution for meeting the routine and mission-critical needs of federal, state, local and other government organizations. By combining our expert professional technicians, commercial best practices, extensive facilities knowledge and strong commitment to reliable, responsive service, we enable our government clients to achieve consistently high-performance facilities, on-time projects and long-term value.

Job Title: Senior Contracts Manager

Job Summary:

EMCOR Government Services has an immediate need for a Senior Contracts in Arlington, VA. The Senior Contracts Manager will play an integral role in our Contracts Division and will handle cradle to grave contract lifecycle functions while managing the day-to-day operations of the contract administration group, while supporting a team environment. This position is responsible for making certain all new contracts, renewals/invoices are accurate, in compliance company policy, as well as statutory regulations, and generated timely within the parameters required for internal and external deadlines. The incumbent will manage a team of contracts analysts to oversee, facilitate, draft, and negotiate contracts in support of the organization. This position is responsible for ensuring that the contract administration team is properly trained and educated on all existing/new regulations, policies & procedures, product information, systems, etc., in order to perform their responsibilities, accurately, efficiently and in a timely manner.

This role reports to the Director of Contract Administration. The selected candidate will coordinate and perform contract administration on federal, state/local, and commercial contracts and subcontracts for facility management/operations, building repairs, minor construction, and associated services. The role also supports both business development and proposal development staff as may be required.

Essential Duties and Responsibilities:

Contracts Administration

- Handle assigned contracts, from initial award and set-up, through close-out.

- Managing the Contract lifecycle, including but not limited to: draft, modification, execution, amendments and renewal of Contracts

- Preparation and review of all contract documentation, including master agreements, statements of work, renewals, amendments, etc. with the appropriate vendor (s).

- With support of the EMCOR Counsel, negotiation of legal terms and review of scopes of work with a goal of quality assurance

- Dissemination of contract documents to the appropriate parties, externally and internally

- Maintenance of a centralized file, storage and documentation system for all contract-related material

- Updates of contract templates and generation of exhibit

- Review and analyze contract documents (award, modifications, delivery/task orders, change orders, etc. for compliance and acceptability. Process for signature.

- Prepare any negotiation positions, conduct negotiations with client representatives, recommend acceptability of terms to project management

- Prepare and maintain contract summaries and analyses

- Prepare and distribute instructions on contract requirements to project management and other company administrative activities (HR, Accounting, Security, etc.)

- Research and resolve any issues which arise during contract performance; coordinate with project management

- Analyze and prepare any contract claims, equitable adjustment requests, etc., and coordinate with project management

- Prepare, conduct, process correspondence with client contracting officials and representatives; coordinate with project management

- Identify, coordinate, and transmit contract deliverables to client officials. Maintain files of deliverable requirements and transmittals

- Identify, coordinate, monitor and/or maintain contract-related reporting requirements for Federal contracts (and other types as needed)

- Prepare, negotiate, and execute subcontracts, including the ability to ensure consistency between prime contract and subcontract requirements

- Must be familiar with or have a working knowledge of the subcontracting reporting process in the Electronic Subcontracting Report System (eSRS)

- Assist Director in reviewing and managing accounts receivable (AR) reports, and other billing and financial issues

- Compile and prepare documentation in preparation for contract closures

- Keep current on procurement and contract regulations as codified in FAR and agency supplements

- Maintain contract/subcontract files

- Maintain contract files for assigned programs

- Must be familiar with the System for Award Management (SAM) and its purpose

- Review and track certificates of insurance for compliance

Business Development/Proposal Development:

- Assist with production of proposals as required

- Obtain required documents and provide to the Business Development team to support our proposal efforts.

- Assist in developing Representation and Certifications (Reps. & Certs.) Small and Small-Disadvantaged Business Subcontract Plans as required

Qualifications:

- Bachelor's degree (Business or Contract Administration preferable)

- Three to seven years' experience in administration/management of firm fixed price service contracts with Federal governments and associated subcontracts for commercial contractors, in the facility management/building operations industry, including minor construction and repairs

- Strong familiarity with Service Contract Act, Davis Bacon Act, and labor union collective bargaining agreements

- Understanding and experience in managing GSA Schedule contracting is desirable

- Strong experience with Windows, MS Office Suite and accounting systems used in government contract accounting

- Excellent oral and written communications

- Understanding of government regulations (FAR and DFARS/other agency supplements) and commercial contracting practices

- Basic knowledge of accounting, particularly Federal accounting rules

- The ability to successfully interact with senior level partners

- The ability to manage many highly diverse contracts

Physical Requirements:

- While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception, and ability to adjust focus.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer - Veteran/Disabled.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c).

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